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Administrative Assistant At The U.S. Embassy In Abuja

Date Posted: 10/Sep/2013
Deadline: 16/Sep/2013
  • Specialization Admin / Finance
  • Industry
  • Experience 0 year(s)
  • Location ,Abuja

OPEN TO: All Interested Candidates

POSITION TITLE: Administrative Assistant, FSN-07/FP-07

(Temporary Position Not to Exceed May 6, 2014)

OPENING DATE: August 30, 2013

CLOSING DATE: September 16, 2013

WORK HOURS: Full-time; 40 hours/week

SALARY: OR – Ordinarily Resident–N2,957,362 p.a.(Starting basic salary)

Position Grade: FSN-07

In addition to the basic salary, all allowances will be paid

in accordance with the Mission Local Compensation Plan.

NOR - Not Ordinarily Resident – AEFM - US$39,994.00,

EFM/MOH – US$34,324, (Starting Salary) p.a.

Position Grade: FP-07

NOTE: ALL NOT ORDINARILY RESIDENT APPLICANTS MUST HAVE THE

REQUIRED WORK AND RESIDENCY PERMITS TO BE ELIGIBLE FOR

CONSIDERATION. A U.S. CITIZEN EFM DOES NOT HAVE TO BE

RESIDING IN COUNTRY TO BE CONSIDERED, BUT THE SPONSORING

OFFICER UNDER CHIEF OF MISSION (COM) AUTHORITY DOES HAVE TO

BE ASSIGNED OFFICIALLY TO POST.

The U.S. Embassy in Abuja is seeking to employ suitable and qualified candidates for

the temporary position of Administrative Assistant in the Health Unit (HU).

BASIC FUNCTION OF THE POSITION:

Incumbent serves as principal assistant to the Foreign Service Health Unit Practitioner

(FSHP) and to all visiting Regional Medical Officers (RMO) on administrative matters.

S/he provides general administrative support to the Health Unit and serves as a liaison

with other departments in the resolution of day to day administrative and operational

issues.

To obtain a copy of this announcement please visit our Mission websites at:

http://nigeria.usembassy.gov/hr_office.html

POSITION REQUIREMENTS:

NOTE: All applicants MUST address each selection criterion detailed below with

specific and comprehensive information supporting each criterion or the application will

not be considered.

1. University Degree in Social Sciences, Business Administration or Public

Administration is required.

2. Minimum of three (3) years of progressively responsible secretarial and clerical

experience is required.

3. Level IV (fluent) Speaking/Reading in English is required.

4. Knowledge of clinical record keeping is required.

5. Level I (40 words per minute) typing is required.

6. Must be proficient in Microsoft Office applications (Word, Excel, PowerPoint and

Outlook).

SELECTION PROCESS

When fully qualified, U.S. Citizen Eligible Family Members (USEFMs) and U.S.

Veterans are given preference. Therefore, it is essential that the candidate specifically

address the required qualifications above in the application.

ADDITIONAL SELECTION CRITERIA

1. Management will consider nepotism/conflict of interest, budget, and residency status

in determining successful candidacy.

2. Current employees serving a probationary period are not eligible to apply.

3. Current Ordinarily Resident employees with an overall summary rating of “Needs

Improvement” or “Unsatisfactory” on their most recent Employee Performance

Report are not eligible to apply.

4. Currently employed U.S. Citizen EFMs who hold a Family Member Appointment

(FMA) are ineligible to apply for advertised positions within the first 90 calendar

days of their employment.

5. Currently employed NORs hired under a Personal Services Agreement (PSA) are

ineligible to apply for advertised positions within the first 90 calendar days of their

employment unless currently hired into a position with a When Actually Employed

(WAE) work schedule.

HOW TO APPLY

Interested applicants for this position MUST submit the following, or the application

will not be considered:

1. Application for US Federal Employment (DS-174); or a current resume or

curriculum vitae that provides the same information as a DS-174; plus,

2. Candidates who claim US Veterans preference must provide a copy of their Form

DD-214 with their application.

3. Any other documentation (e.g., essays, certificates, awards, copies of degrees earned)

that addresses the qualification requirements of the position as listed above.

4. A type-written and signed application letter specifically applying for this

position, and addressing the minimum requirements as advertised. Please

reference the job title and announcement number on the application letter.

SUBMIT APPLICATION TO:

Embassy of the United States of America

Human Resources Office

Plot 1075 Diplomatic Drive

Central District Area

Abuja.

Or submit to [email protected]

POINT OF CONTACT:

Tel: 09-461-4000 Ext 4261

Fax: 09-461-4036

DEFINITIONS

1. US Citizen Eligible Family Member (USEFM) – For purposes of receiving a

preference in hiring for a qualified position, an EFM who meets the following criteria:

 US Citizen; and,

 EFM (see above) at least 18 years old; and,

 Listed on the travel orders of a direct-hire Foreign, Civil, or uniformed service

member assigned to or stationed abroad with a USG agency that is under COM

authority, or at an office of the American Institute in Taiwan; and either:

A. Resides at the sponsoring employee's or uniformed service member's post

of assignment abroad or at an office of the American Institute in Taiwan;

or

B. Resides at an Involuntary Separate Maintenance Allowance (ISMA)

location authorized under 3 FAM 3232.2.

2. EFM: An individual related to a US Government employee in one of the following

ways:

 Spouse;

 Child, who is unmarried and under 21 years of age or, regardless of age, is

incapable of self-support. The term shall include, in addition to natural offspring,

stepchildren and adopted children and those under legal guardianship of the

employee or the spouse when such children are expected to be under such legal

guardianship until they reach 21 years of age and when dependent upon and

normally residing with the guardian.

3. Member of Household (MOH) – An individual who accompanies a direct-hire

Foreign, Civil, or uniformed service member permanently assigned or stationed at a U.S.

Foreign Service post or establishment abroad, or at an office of the American Institute in

Taiwan. An MOH is:

 Not an EFM; and,

 Not on the travel orders of the sponsoring employee; and,

 Has been officially declared by the sponsoring USG employee to the COM as part

of his/her household.

A MOH is under COM authority and may include a parent, unmarried partner, other

relative or adult child who falls outside the Department’s current legal and statutory

definition of family member. A MOH does not have to be a US Citizen.

4. Not Ordinarily Resident (NOR) – An individual who:

 Is not a citizen of the host country; and,

 Does not ordinarily reside (OR, see below) in the host country; and,

 Is not subject to host country employment and tax laws; and,

 Has a US Social Security Number (SSN).

NOR employees are compensated under a GS or FS salary schedule, not under the LCP.

5. Ordinarily Resident (OR) – A Foreign National or US citizen who:

 Is locally resident; and,

 Has legal, permanent resident status within the host country; and,

 Is subject to host country employment and tax laws.

EFMs without US Social Security Numbers are also OR. All OR employees, including

US citizens, are compensated in accordance with the LCP.

CLOSING DATE FOR THIS POSITION: September 16, 2013

The U.S. Mission in Nigeria provides equal opportunity and fair and equitable

treatment in employment to all people without regard to race, color religion, sex,

national origin, age, disability, political affiliation, marital status, or sexual

orientation. The Department of State also strives to achieve equal employment

opportunity in all personnel operations through continuing diversity enhancement

programs.

The EEO complaint procedure is not available to individuals who believe they have

been denied equal opportunity based upon marital status or political affiliation.

Individuals with such complaints should avail themselves of the appropriate

grievance procedures, remedies for prohibited personnel practices, and/or courts

for relief.

An Equal Opportunity Employer

 

Position: Administrative Assistant  - HU, Abuja






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