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Secretary - Offshore At Deep Blue Energy Services

Date Posted: 25/Sep/2013
Deadline: Not Specified
  • Specialization Engineering
  • Industry
  • Experience 0 year(s)
  • Location Nigeria

About this job

  1. Description of the SERVICE: 
    The SERVICES are required offshore on a 12 hours per day, 7 days a week, back-to-back basis (i.e., two designees on a rotational back-to-back basis). 
    The SERVICE consists: 
    • To monitor and carry out all administrative work in relation with hook-up team and activities 
    • To ensure hook-up personnel comply with Client’s Procedures 
    • To assist the Head of hook-up as necessary. 
  2. Specific Activities:
  3. Assist Head of Hook-Up for administrative validation (time sheets, travel authorization, etc)
  4. Collect and Monitor approval for hook-up team timesheet, travel forms, rotation schedule
  5. Prepare and update all documentation related to general logistics (telephone & internet contact lists, etc)
  6. Monitor hook-up personnel onboard AWB for safety induction, offices, bedrooms and IT allocation
  7. Assist hook-up personnel for mobilisation / demobilisation
  8. Book meeting room as necessary
  9. Ensure that instructions given and/or received are well understood by all entity, nationality
  10. Assist the logistics team and Contractor for material transfer
  11. Assist for hook-up documentation
  12. Assist for hook-up schedule monitoring.
  13. To liaise with all disciplines as required for work optimization
  14. Assist the Head of hook-up and hook-up team for special requests
  15. Expedite daily report collection from each discipline.
  16. Ensure good coordination and communication within project team and other entities (internal and external)
  17. Ensure availability of stationary
  18. Ensure printers and copy machines are well maintained, maintenance provider contact available
  19. Order consumables [paper, cartridges, ] for printers and copy machines and ensure there is no stock shortage
  20. Regularly communicate with the camp boss onboard, ensure satisfaction of guests and report any issue to Head of hook-up


1.2 The SERVICES will take place in the following location: 
• Offshore Nigeria or other Nigerian onshore WORKSITE(S) as designated by COMPANY 

 

Method of Application

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