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Senior Grants And Contracts Officer - Nigeria At PACT

Date Posted: 09/Oct/2013
Deadline: Not Specified
  • Specialization Admin / Finance
  • Industry
  • Experience 0 year(s)
  • Location Nigeria

 

Senior Grants and Contracts Officer

Job Family: Programs
Job Grade: 7
Job Category: Exempt

Summary: Pact seeks a Sr. Grants and Contracts Officer to provide high-level grants and contracts management and administration in support of local NGOs as well as other sub partners. The Sr. Grants and Contracts Officer will provide overall leadership and oversight for all aspects related to grants and contracts. This requires close collaboration with Pact HQ and Pact regional offices to ensure application of Pact regulations and policies as well as periodic review of such policies and regulations to ensure that they continue to reflect the current donor environment, regulations, and practices. 

The Sr. Grants and Contracts Officer will report to the Country Director.
Specific Duties and Responsibilities:
• Administer the full cycle of grants management activities beginning from pre-award assessments, monitoring/compliance visits and close-out procedures.
• Award and administer sub-contract(s) and consultant agreements necessary to support local programs and projects 
• Ensure proper negotiation of the terms and conditions and their documentation for sub-grants and contracts, including for grants to government bodies.
• Develop contract and grant award documents
• Respond to issues that arise during grant, subgrant, and contract program implementation including , modifications, oversight of compliance with terms and conditions and resolution of disputes, and resolving audit findings.
• Provide policy guidance and interpretation for program staff as well as sub-grantees. 
• Ensure timely training of grantees and Pact staff to understand and comply fully with donor standards. Carry out regular trainings as needs arise from grantees. Develop training materials and carry-out regular trainings with grantee partners.
• Develop a local contracts and grants management manual that that is updated and accurately represents the procedures carried out by Pact
• Ensure that office systems for grants and contracts administration are fully up to date and maintained and that regular reports are provided to Pact’s headquarters office. 
• Respond to inquiries regarding compliance with terms and conditions under awards from a variety of donors. When required, prepare requests for and obtain clearances / approvals / deviations from donors. 
• Ensure that all required documentation is available and stored as per Pact regulations.
• Assist with reviewing budget estimates for allowability, reasonableness and consistency. 
• Oversee closeout of awards, and provide oversight to staff for closeout of awards including preparation of final inventories, property disposition under contracts and grants received by Pact. 
• Perform other duties as assigned.

Minimum Qualifications:
BA and minimum of 8 years of relevant experience or a master’s degree and 6 years of experience.
Preference for:
• Experience in a similar role managing grants design and administration and managing and overseeing distribution of grants and contracts. 
• Knowledge of USAID rules and regulations as related to contracts and cooperative agreements; working knowledge of OMB Circulars
• Experience assessing the responsibility and grant-worthiness of organizations through financial statements, audits, and other documentation presented in a proposal or in support of an award.
• Proven capacity to design and deliver a range of training and technical assistance programs to build full range of capacities for grant management.
• Fluency in English and proficiency in at least one other language 

Skills and Abilities:
Behavioral Competencies
• Strong in all areas

Leadership
• Ability to sustain interpersonal and professional relationships with internal colleagues and contacts in donor and peer organizations
• Strong understanding of Pact’s strategy and how tasks contribute to the greater good
• Consistently works within internal process and procedures
• Strong interpersonal and team building skills 
• Engagement in corporate initiatives

Project Management
• Strong planning and time management skills
• Strong written and oral communication skills, including the ability to make a presentation
• Ability to problem-solve difficult issues
• Ability to multitask with ease, adapting to frequently changing priorities
• Good negotiating and conflict resolution skills
• Strong understanding of budgets

Technical Skills
• Good experience in one of Pact’s technical areas or a support function
• Working knowledge and understanding of donor policies and regulations
• Competence using common desktop applications and internal systems

Method of Application

Interested and qualified? Click the Apply now button to send your application

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