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Vacancies At Rainbow Foundation

Date Posted: 19/Oct/2013
Deadline: 19/Oct/2013
  • Specialization Admin / Finance
  • Industry
  • Experience 0 year(s)
  • Location Rivers

 

Job Title: Executive Assistant
Location:
Port Harcourt, Rivers
Job Description:

  • Assist President & CEO with all aspects of company operation, communication and calendar.
  • Organize schedules, travel plans, and communications to maximize effectiveness of executive’s time and equally maintains executive’s calendar.
  • Provides contact information on relevant individuals for the executive
  • Reads, researches and routes mail and briefs executive on important content to conserve executive’s time.
  • Drafts, proofreads and edits letters, memos and other documents in executive letter format and letterhead.
  • Upon request, attends meetings on executive’s behalf and provides meeting notes to executive.
  • Pick up or arranges for food and supplies as necessary.
  • Provide executive with summary of details of itinerary prior to travel.
  • Maintains and organizes and holds copies of all executive correspondence.
  • Prepares and submits executive’s Business Expense Reports.
  • Enters meetings, appointment, conferences, travel dates, and other relevant events for the executive’s calendar and alert executive of approaching deadlines or follow up reminders to any pending projects or deliverables.
  • Provides information to others regarding executive’s schedule, as necessary.
  • Handles phone calls, e-mails, and in-person issues for the executive
  • Screens, and routes or provides answers to enquiries to minimize demands on executive.
  • Acts as primary contact between executive and people within and outside of the company.
  • Assist other members of Senior Management, as needed.

Qualification:

  • Must have a BSC in any field but preferably secretarial Administration or any management degree course.
  • Must have at least 3 years’ experience in similar role.

Job Title: Logistic Assistant
Location
: Port Harcourt, Rivers
Responsibilities

  • Develop logistical plans for the Group’s operations
  • Develop logistics contingency plans
  • Develop and implement methodologies and tools to enable effective execution of logistic plans for the Group’s operations
  • Formulate the Group’s logistics and distribution’ Standard Operating Procedures
  • Manage logistics operations, including, equipment, material and personnel
  • Ensure timely, accountable and cost-effective delivery of equipment, material and personnel
  • Coordinate and provide logistics support to air and land operations
  • Negotiate transportation rates or services.
  • Coordinate logistics activities with communications, programmes, finance and administrative units
  • Develop and implement logistics support policy, procedures and methodologies to the benefit of the Group’s operations
  • Prepare reports on personnel and material movements and other operational logistics issues
  • Identify, plan and manage special logistics operations
  • Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained
  • Prepare logistics preparedness review
  • Perform other related duties as may be assigned.

 Job Title: Fundraising Officer
Location:
Port Harcourt, Rivers
Responsibilities

  • Developing proposals for partnerships and researching potential funding for the company’s programs
  • Developing strategies and setting goals to hit fundraising targets
  • Generating increased income for the WBC project from existing sources or relationships
  • Providing market intelligence and information on the UNESCO Port Harcourt World Book Capital 2014 project
  • Exploring avenues to disseminate information about Port Harcourt World Book to grassroots stakeholders
  • Maintaining and expanding the Rainbow Foundation’s network with the arts and literary community
  • Establish links with other local, international and multilateral organizations with primary focus on arts and education.

Job Title: Vendor Liaison Officer
Location:
Port Harcourt, Rivers
Responsibilities

  • Proactively managing the vendor relationship interface in a service environment, performing a key role as both vendor liaison and advocate.
  • Assist in maintaining and improving the vendor management framework and stakeholder engagement strategy ensuring consistent application of vendor registration, standard operating systems, policies and procedures.
  • Relationship management including the development and implementation of effective communication frameworks and mechanisms for the dissemination of vital information and compliance monitoring.
  • Participate in the preparation and implementation of relevant vendor and/or client agreements ensuring agreements with the vendors / suppliers are advantageous.
  • Act as first point of contact for vendor management issues.
  • Provide vendor management advice and support to the various teams, ensuring a high level of service is provided by vendors.
  • Complete the administration requirements of the role such as vendor related orders, procurement, billing and reporting responsibilities are actioned.
  • Prepare advice, reports, policy papers and submissions on approval of vendor registrations.

 Job Title: Inventory Assistant
Location:
Port Harcourt, Rivers
Responsibilities

  • Collaborate with admin department and ensure efficient flow of all supplies and manage inventory of all products on monthly and annual basis.
  • Identify and deliver various raw materials for all units and perform quality checks according to company policies and procedures.
  • Maintain inventory control and evaluate all data for all inventory.
  • Perform regular quality checks on all vendor supplies and maintain record of all receipts.
  • Monitor and validate all inventories, perform cycle count of all products and perform monthly short dated checks.
  • Maintain accuracy of all counts and ensure authenticity of all information.
  • Maintain log of all records and update all requisitions to ensure efficient cost transfers.
  • Assist to maintain stock at appropriate location in warehouse and rotate stock to remove all old stock.
  • Prepare spreadsheet for all shipments and maintain appropriate documents for all warehouse equipment’s.

How to Apply
Qualified Candidate should send CV and cover letter to: [email protected] with job title as mail title.

 







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