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Director, Administration & Finance At Equal Access

Date Posted: 26/Nov/2013
Deadline: 22/Dec/2013
  • Specialization Admin / Finance
  • Industry
  • Experience 0 year(s)
  • Location Nigeria

Nigeria Hausa TV Project, Equal Access Nigeria

JOB DESCRIPTION

Job Title: Director, Administration & Finance (DAF)
Location: Northern Nigeria (to be determined)
Travel Requirements: Kano, Kaduna, Jos, Abuja, and field-based activities in Northern Nigeria
Project: EA-Nigeria Hausa TV Project

REPORTING RELATIONSHIPS AND COORDINATION:

Reports to: Director General, EA-Nigeria Hausa TV Project
Dotted-Line to: EA HQ Controller
Technical Oversight: EA HQ Program Manager

PROGRAM BACKGROUND:

Equal Access is an international not for profit organization (501c3), headquartered in San Francisco and working throughout Asia, Africa and the Middle East. A communications for social change organization that combines the power of media with community mobilization, Equal Access creates customized communications strategies and outreach solutions that foster peace building and social cohesion, women & girls’ empowerment, youth life skills & livelihoods, human rights, health, as well as civic participation and good governance in the developing world. EA is launching a satellite TV project focused on Hausa speakers in northern Nigeria and seeks a Director of Administration and Finance to manage its Nigeria operations.

RESPONSIBILITIES:

Job Summary:

The Director of Administration and Finance (DAF) will be responsible for the overall set up and management of finance, HR and administration systems of EA’s work in Nigeria under the direct supervision of the Director General and the technical supervision of the EA HQ Controller and Program Manager. S/he will ensure that payment systems, contracts, policies and procedures are set up in accordance with Equal Access and donor requirements; and develop budgets as necessary. S/he will reconcile and operate necessary bank accounts, as well as ensure that procurement policies are operated in compliance with Equal Access and donor requirements. The Manager will provide technical assistance to staff in implementing and complying with financial and administrative procedures to ensure compliance with the Government of Nigeria, the State Department and US Government, and EAI’s policies and regulations. S/he will serve as the financial liaison to EAI HQ and subcontractors, as well as the Government of Nigeria.

Specific Responsibilities:

  • Responsible for overall financial and administrative management in compliance with US Government rules and regulations.
  • Ensure timely financial reporting to EA HQ.
  • Develop and manage systems of internal controls for funds and property.
  • Supervise monthly accounting functions, including bank reconciliations, monthly cash reconciliations, and cash flow statements.
  • Review all petty cash transactions, payments receipts and cash reimbursements from employees and donors/clients, ensuring accurate documentation of expenditures (vouchers and distinct ledger).
  • Merge expenditures against project budgets to ensure expenditures are allowable and within budget.
  • Train, provide guidance to, and assist program staff on donor financial, HR, and administration requirements; ensure that systems are in place so that staff follow those rules and information is readily accessible to managers.
  • Oversee all local procurement including the creation, revision and implementation of a procurement policy that ensures three price quotations and other procurement requests as necessary.
  • Payment to vendors and contractors as required.
  • Oversee the preparation of copies of all financial documentation, including vouchers and receipts, for monthly submission to headquarters.
  • Monitor all recruitments and employment contract negotiations for national staff of the country program.
  • Manage monthly payroll and salary payments, social security payments and tax payments for national staff.
  • Supervise logistic arrangements for international staff and consultant visits (visa, hotel reservations, per-diem disbursements etc.)
  • Supervise the maintenance of employee personal files, employee leave and other HR processes ensuring compliance of standard operational procedures with HR policy.
  • Take part in contract negotiations with external production companies and other potential partners.

QUALIFICATIONS

Education:

  • Advanced degree in Finance or Accounting required

Work Experiences:

  • Minimum 10 years' experience in finance and admin management including accounting, analyzing financial reports, out of which at least 3 years in a supervisory role
  • Experience with Department of State and USAID financial reporting and procurement processes
  • A thorough knowledge of budgeting, accounting principles, auditing standards and good understanding of labor law and other HR policies in Nigeria
  • Experience in coordinating with internal and external auditors
  • Able to work under pressure and deadlines

Language and Computer Skills:

  • Excellent spoken and written English, knowledge of Hausa a plus
  • Good computing skills: MS Word, Excel, Quickbooks and other accounting software

Travel:

  • Able to undertake travel to the project locations as required

How to apply:

To apply, please send your application including a cover letter, updated CV, and three references to [email protected] no later than December 22, 2013.

Please note that we may consider applications and begin the interview process prior to the closing date.

 







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