Premiere Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians' victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency.
Deputy Administrator for Human Resources
The Deputy Administrator for Human Resources works with the Base Administrator to ensure the Human Resources Management of the base, in compliance with the PUI and donors procedures and National and local regulations.
Responsibilities and Tasks
Human Resources Follow-up:
Supervise the recruitment process with the different head of department
Organize the induction training of all new staff and make sure they receive all necessary information and tools
Follow the contract drafting and signing as well as contract dates, renewal and termination
Follow probation period deadlines and make sure all employees are evaluated before the end of their probation period
Ensure that all employees have access to a formal 6 months appraisal meeting
Complete training programs for the local staff based on identified needs.
Ensure that the base organizational chart is coherent and conform to PUI classification grid and salary scale
Implement collective rules and communicate internally
Provide information to all employees regarding the PUI Charter and its Internal rules and regulations
Stimulate internal communications and anticipate risks associated with national HR
Assist the base administrator during meetings with personnel representatives
Ensure physical and IT archiving, as well as securing administrative documents
Ensure the administrative management of national staff, in particular, payroll operations, monitoring absences, the construction, updating and archiving of personnel files.
Prepare the information and statistical data required for drawing up budgets and salary costs
Verify amounts of taxes and social charges and ensure that payment are proceeded to the organizations concerned
Follow all bills and changes associated with employment law, employment in general, and staff training.
Initiate and maintain a dialogue with all relevant local and national authorities regarding all HR related subjects and legislations.
Ensure that the HR archives are in compliance with internal procedures
Participate in the recruitment process of the staffs under his/her direct supervision.
Support the admin staff in the fulfillment of their duties
Report to his/her line manager problems and/or concerns on technical issues
Train the admin staff on the Admin and Finance component
Solve team conflicts, if any, and ensure team building
Support the admin staff in improving their performance
Conduct appraisals every six months for the staffs under his/her supervision
The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project needs. The employee could be requested to perform other tasks as his/her Line Manager may judge necessary.
Requirements, Skills and Experience
A University Degree or HND in Human Resources or Administration
At least 2 years’ experience in a similar position
Previous experience in an international NGO is an asset
Fluent in English, good knowledge of Hausa is an asset
Proficient user of MS office (including Word, Excel, Outlook, PowerPoint)
Team supervision is an asset
Commitment to the NGO values and principles
Rigor and organization
Attention to detail
Ability to adapt or change priorities according to the changing situation within a mission or the organization itself
Able to manage stress and pressure
Teamwork and team management
Diplomacy and problem solving
Honesty and integrity
Method of Application
Applicants should submit the following documents only:
Letter of motivation
Scan of work certificates,
Scan of HND or university Degree certificate as well as higher certificates if any
Documents other than the one describe above should not be submitted and the position must be clearly indicated in the subject of the e-mail.