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Invoice Processing Accountant At Amaiden Energy Nigeria Limited

Date Posted: 18/Mar/2017
Deadline: Not Specified

Amaiden Energy Nigeria Limited (formerly Moody International Nigeria Limited) was established in 1996 as a partnership between Moody International Group and Nigerian investors. Since commencing operations in March 1997 the company continues to grow and exerts its presence in numerous Projects in the Nigeria Oil and Gas Industry.

Amaiden Energy Nigeria Limited services portfolio includes; Outsourcing and Technical Staffing Services (TSS), Technical Inspection Services (TIS), Expediting and Status Reporting, Consultancy, Training and Procurement Services. In September 2014, the company became a fully owned Nigerian company and changed name to Amaiden Energy Nigeria Limited.

Description

  • Ensure the SOX compliance of all processed FI invoices, that it falls within the scope of those approved by Management to be accorded such treatment.
  • Posting of invoices in respect of invoice processing procedures for each Expense document: FI, MM, Custom duties and Tax liabilities (Royalties, Gas Flared and Capital Tax).
  • Control and validation of clients expenditures of all elements registered within the accounting system (SAP) for all invoices and Credit Notes that will ensure the clarity of accounting treatment of the invoice to the external and internal auditors:

a. Amounts and Transaction Currency, arithmetical controls

b. Commitments (Purchase Order, Job Progress Certificate (JPC), etc.)

c. General and Analytical Coding

d. Payment Methods and Term of Payments

e. V.A.T and Withholding Tax (W.H.T) deductions.

f. Approvals (electronical or manual), according to the delegation of authorities procedures.

  • Investigation and follow-up of non-postable invoices overdue for payment, due to JPC, GR not created/properly created.
  • Control each invoice to be validated to ensure that no duplicated entry has been registered into the accounting system.
  • Initiate, and coordinate all necessary actions to be taken by other IMP/web cycle actors, Payment or General Accountants, Cost Controllers and if necessary Technical Departments for the regularization of all Expense Documents which could not be validated.
  • Intensive follow-up with Cost Controllers, Technicians, JPC Creators/Releasers of outstanding invoices in IMP workflow.
  • Respond to circularisation letters received from external auditors of vendors.
  • Investigate and respond to vendors enquiries.
  • Analyze open items in the GLs 401*and 42* to ensure prompt payments are made.
  • Other duties as may be assigned from time to time by hierarchies.

CONTEXT AND ENVIRONMENT

  • Job is carried out in an environment that interfaces with virtually all clients entities such as Cost Control, Contracts & Procurement, General Services, Human Resources, GSR, General Services amongst others,
  • Regular interruption by Vendors making enquires.
  • Changing legislation (e.g. VAT / WHT) NCD and technological updates (e.g. SCAN, SAP, IMP etc)
  • Large and growing volume of documents

ACCOUNTABILITIES

  • Guarantee conformity of invoices received with commitments taken
  • Contribute to the respect of contractual terms (due date of payment…) by ensuring a timely and correct validation of invoices within the accounting system (SAP) via IMP workflow
  • Ensure healthy relations between Finance and its Customers, i.e. Vendors, Contracts & Procurement, Cost Control etc.
  • Ensure invoices are processed in full compliance with applicable SOX controls

Job Requirement

  • B. Sc. Accounting / business related degree.
  • 2-5 years Work experience in an audit/accounting firm will be an added advantage
  • Ability to use specialized accounting software and other Windows PC applications.
  • Basic understanding of Oil and Gas Upstream operations.
  • Highly developed inter personal skills, since job entails interactions (internally and externally).

Method of Application

Interested and qualified? Click the Apply now button to send your application

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