GREEN HYBRID MULTI-CONCEPTS SERVICES LTD is an inovative organisation that focuses on bridging the trading gap of supply and demand of products andservices.
The organisation strives to see that countries demands and met. We ensure to provide value for money with afordable, competitive and sustainable prices.
We are looking for experienced Secretary charged with the responsibility of providing clerical and secretarial support to ensure that services are provided in an effective and efficient manner.
Office Secretary/Customer Service Support
Receive, direct and relay telephone messages and mails
Maintaining all personal and professional files, ensuring that a comprehensive filing system is in place
Type and transcribe confidential documents
Taking dictation on various matters
Attending to and monitoring enquiries and issues, ensuring that they are brought to the MD’s direct attention and where necessary, referring matters to the appropriate staff for action
Receive and screen visitors and telephone calls, take messages, schedule appointments
Liaising with relevant individuals, external organizations, etc to arrange meetings and prepare agendas
Managing all incoming and outgoing correspondence, i.e., sort and read mails, draft responses, maintain network database.
Typing and dispatching of all correspondence as instructed
Organising and maintaining MD’s diary as well as scheduling appointments for MD
Maintaining confidentiality, recording and filing system for the MD’s office
SKILLS AND COMPETENCIES
Ability to self manage
Ability to Prioritise
Ability to manage workload under pressure and to tight deadlines
QUALIFICATION AND EXPERIENCE
Minimum of one (1) year relevant qualification experience
Minimum of OND/B.SC from a recognized institution.