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Administration Trainee At WorleyParsons

Date Posted: 15/Sep/2013
Deadline: 30/Sep/2013

Job Title

Administration Trainee

Job Type

Full-time

Advertising Category

Administrative/Clerical/Facilities

Location of Job

Lagos, LA NG (Primary)

Job Description

WORKING CONDITIONS: the work (include any special condition or deviation standard work time):

Normal 40 hours, but may be required to work some extended hours or at weekends when necessitated by a project.

 

JOB PURPOSE:

  1. Provide support to Accounts Receivables to ensure all reimbursable expenses are reimbursed with correct back up documents.
  2. Support Accounts Receivables in invoice preparation in line with Client specifications.
  3. Provide support to Accounts Payables Team to ensure that payments vouchers are prepared and paid as at when due.
  4. Update SharePoint regularly to be able to give accurate report on invoice status

 

MAJOR DUTIES AND RESPONSIBILITIES:

  1. Ensure paid Cash Call Vouchers are collated from A.P, sorted per project per vendor for invoicing.
  2. Reimbursable Vouchers are properly sorted per cost head per project for Invoicing.
  3. Help retrieve all supporting documents – cheque pages & bank transfer documents from corporate finance and properly attach to invoices for reimbursing.
  4. Prepare invoice schedules & spread sheets.
  5. Process staff out of station allowances.
  6. Update staff outstation allowances record.
  7. EPCM-1 Petty cash payments, management & retirement.
  8. Prepare invoice submission transmittals.
  9. Submission of prepared Invoices to PtP MPN
  10. Receiving of Vouchers     
  11. Routing of payment voucher for signature and follow up
  12. To make sure the vouchers fully signed are been registered in the AP register and processed
  13. Daily bank transactions for Vendors
  14. Making sure that the vouchers for procurement is delivered before week ends
  15. Photocopies of vouchers for EPCM-1 project
  16. Taking transfer instruction to bank where it was not done on-line (TTP
  17. Scanning of invoices to P:Drive
  18. Registering new invoices in Share Point
  19. Updating of Paid and cancelled invoices in Share Point

OTHER DUTIES AND RESPONSIBILITIES:

  1. Scanning & Archiving of Invoices before submission to MPN Ptp.
  2. Making copies and sorting of 1% NCD Fund deduction
  3. Making copies for retirement and scanning of vouchers
  4. Archiving of documents
  5. Making copies for procurement

 

Job Requirements

BSC/HND Accounting/ 0-2 years’ experience 

 

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