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Executive Secretary At IITA

Date Posted: 10/Sep/2013
Deadline: 17/Sep/2013

Executive Secretary (2-year renewable contract)

The International Institute of Tropical Agriculture seeks suitable candidates for the position of Executive Secretary at the Institute’s Headquarters in Ibadan.


Successful candidate will among other things perform the following duties

  • Provide administrative and logistic support to the Unit;
  • Assist in preparation of administrative reports;
  • Type project reports, letter and other document which may be confidential in nature
  • Handle incoming mail, collection, distribution as well as mailing as directed
  • Maintain effective filing/documentation system for the unit and also retrieve information and data;
  • Arrange appointments and meeting for scientists;
  • Coordinate and implement office procedures, manage office equipment and other resources including maintenance of stationeries stock;
  • Prepare and assist in material procurement and track purchase orders as requested
  • Manage scientists schedules and assist with meetings and training logistics
  • Receive visitors to units in a courteous manner
  • Answer telephone and direct request to the right unit and staff
  • Respond to e-mail request as directed
  • Perform any other duty assigned by the supervisor

Educational, Experience and Other Requirements

BSc/HND Secretarial Studies or related fields plus at least three (3) years working experience in a reputable institution.

The ideal candidate must:

  • Have good communication skills and be honest;
  • Be able to follow instructions and work independently where necessary;
  • Be available to work outside office hours, weekends and holidays.


We offer highly competitive salary with equally attractive fringe benefits and excellent working conditions in a pleasant campus environment.

Method of application:

Interested applicants should forward their applications with detailed curriculum vitae saved with their names in Microsoft word format to IITA website. The application must include the names and e-mail addresses of three professional referees which must include either the Head of applicant’s current or previous organization or applicant’s direct Supervisor/Superior officer at work and evidence of current remuneration package.

Please complete our online application form using this link:

Closing Date: 17th September, 2013

IITA is an equal opportunity employer and particularly welcomes applications from female candidates.

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