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Administrative/HR Officer At RS Hunter

Date Posted: 22/Oct/2013
Deadline: Not Specified
  • Specialization Admin / Finance
  • Industry
  • Experience 0 year(s)
  • Location Nigeria

 

Job Purpose:

 

Responsible for the administration of all Human Resource activities and act as the first point of contact for all staff requests and concerns. Provide office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.

 

Key Responsibilities:

 

A.    Employee Management & Policies;

 

  • Work closely with the departments and staff, attending to concerns and requests.
  • Serve as a link between management and employees by administering employment contracts and help to solve work-related problems.
  • Responsible for contributing to development of policies, procedures and codes of conduct in the company.
  • Interpret, explain, implement and ensure adherence to the policies and procedures in the company.
  • Interpret and advise on employment legislation.
  • Manage the administration of the human resources policies, procedures and programs.
  • Perform difficult staffing duties, including dealing with under-staffing, refereeing disputes & grievances, firing employees, and administering disciplinary procedures.
  • Ensure the HR database Resource Link is up to date.

 


B.    Recruitment & Selection:

 

  • Coordinate staff recruitment process for HQ, CIT and Custodian which includes but is not limited to analysing the skills and qualities required for each particular job, developing job descriptions, preparing advertisements, checking application forms, short listing, testing, interviewing and selecting candidates, conducting pre-employment reference checks etc.
  • Promote equality and diversity as part of the culture of the company;
  • Propose innovative and creative measures to address pressing staffing issues in the company at every point in time.
  • Prepare, develop and implement procedures and policies on staff recruitment
  • Manage all staff induction programs and activities to foster positive attitude towards organisational objectives.
  • Provide current and prospective employees with information about policies, job descriptions, working conditions, wages; opportunities for promotion and employee benefits.
  • Ensure requests for security clearance documentation is provided for prospective employees within accepted time frames and provides advice and support where necessary.

 

C.    Training & Development:

 

  • Analyse training needs of departments, plan training programs and oversee the logistics of such programs.
  • Identify training and development needs/ opportunities within the company through job analysis, appraisals and regular consultation with line managers.
  • Coordinate training vendors and participants to ensure all schedules are met.
  • Determine training requirements and source for relevant local and international courses/vendors to meet company’s requirements
  • Assist in the design of the Company’s Training Plan and individual annual learning & development plans.
  • Administer and monitor training budget to ensure return on investment.
  • Design and develop training and development programs based on both the company’s and the individual’s needs.
  • Manage the implementation, delivery and evaluation of training and development programs.
  • Generate monthly training reports
  • Develop training materials for in-house courses.

 

D.    Performance Management:

 

  •  Assist in conducting performance appraisals and reviews and overseeing all administration of the performance appraisal process
  •  Assist in designing and implementing all matters relating to career development, talent management, employee development of the staff.
  •    Provide assistance as needed to line managers to improve performance of their team.
  •    Assist in conducting performance calibration sessions.
  •   Manage the annual performance evaluation process and cyclical activities.
  •  Assist in performing analysis on key metrics/processes and recommend process improvements that maximize efficiencies.
  •  Create reports and document processes.
  •  Ensure that all employees have completed Goal Setting plan at the start of the year.
  •  Ensure that performance discussions are documented and implemented accordingly.
  •  Assist in communicating job expectations, measurement standards and key performance indicators to all members of the company.
  • Assist in preparing and reporting all performance measures (i.e. monitoring tool) and results to corporate and local management.
  • Assist in career-pathing for employees and succession planning for key leadership roles.
  • Assist in the reviews and updates of performance appraisal tools.

 

E.      Administration & IT:

 

  • Schedule and supervise administrative projects relating to employment, compensation, labour relations and employee relations; expediting work results.
  • Resolve administrative problems by coordinating preparation of reports, analysing data, identifying and driving the implementation of solutions.
  • Uniforms: Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Maintain records and compiles statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, and absenteeism rates.
  • Create and review systems and procedures by analysing operating practices, record-keeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
  • Handle all staff ICT and Telephony related issues.

 

 

F.      HR Projects:

  • Coordinate all Human Resources projects

 

Knowledge & Skills:

 

  • Minimum of 3 years prior work experience in Human Resources and/ or in a related field
  • High level of planning & organizational skills,
  • Effective oral and written communication skills, excellent interpersonal skills, high proficiency in the use of Microsoft office suite, people/resource management skills, highly innovative & creative, detail & result orientation.
  • Ability to identify and resolve problems in a timely manner.
  • Ability to gather and analyse information.
  •  Good conflict management & negotiation skills.
  • Ability to maintain a high level of accuracy.
  • High analytical ability, good investigative skills, numerical skills. Process improvement ability.
  • Supply Management & Inventory Control,
  • Project Management Skills, Presentation Skills, Good Reporting Skills.

 

Method of Application

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