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Finance Analyst At International Organization For Migration

Date Posted: 11/Oct/2013
Deadline: 22/Oct/2013
  • Specialization Admin / Finance
  • Industry
  • Experience 0 year(s)
  • Location Nigeria



Under the overall supervision of the Chief of Mission (CoM) of IOM Nigeria, and under direct supervision of the Resource Management Officer, the successful candidate will perform treasury functions and assist on financial project monitoring and reporting of the multi-year European Union (EU) – funded IOM Project, “Promoting Better Management of Migration in Nigeria”.

Core functions / responsibilities

  1. Budgeting, Project Monitoring and Reporting

• Assist in preparation of annual budget submission and revisions including estimating the cost of staff as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses, to include in the budget.

• Analyse and report on expenditure and variations within projects. Bring to the attention of the supervisor any relevant financial and budgetary issues on an ongoing basis.

• Provide assistance for the preparation of new budgets with regard to project development, management and reporting to Project Managers and the Chief of Mission.

• Assist in managing financial resources through planning, guiding, monitoring and controlling of the resources in accordance with IOM rules and regulations.

• Assist in the preparation of monthly, quarterly or annual financial reports, including financial reports for the Mission and donors, adhering to established reporting deadlines set by project agreements. 2. Treasury

• Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements.

• After obtaining appropriate approvals, effect payments to suppliers and staff members.

• Enter payments, receipts and non-cash vouchers in SAP accounting system.

• Ensure all supporting documentation and signatures are obtained before finalizing vouchers.

• Maintain the Petty Cash account of the Mission.

• Maintain appropriate internal controls to safeguard the assets, control cash and prevent fraud.

• Assist with the maintenance of an effective banking

• Primary contact with local bank management on routine operational matters including negotiation of exchange rate on currency conversion.

• Assist in preparation of funding requests to HQ and ensure that sufficient funds are available locally;

  1. Grant Management

• Participate in the pre-grant financial assessments of potential partners by reviewing partner financial information for any indications of poor financial management.

• Assist in reviewing proposals from potential partners, making recommendations on: o reasonableness of the proposed budget o actions that need to be undertaken before entering into a grant agreement o requirements that should be incorporated into partners’ grant agreement to manage specific risks.

• Oversee the financial aspect of the successful implementation of grants under the program throughout the lifecycle of each grant – from award to close out

• Ensure administrative and financial compliance of all grants. Train the admin and finance staff of partners as appropriate. • Ensure that the system for tracking grants and implementation progress is in place.

• Review disbursement requests to ensure that all reporting and compliance requirements and/or pending queries have been satisfied before funds are disbursed • Ensure that all financial reports submitted by partners are in compliance with the requirements as per grants agreement

• Discuss with partners any financial management weaknesses and, where appropriate, ensuring that action plans are put in place to mitigate them.

  1. General Accounting

• Ensure that all finance activities are performed in accordance with the IOM Financial, Procurement and Accounting Regulations.

• Prepare monthly accounting returns package to be sent to HQ & regional offices.

• Suggest improvements to internal controls to improve operational efficiencies.

• Maintains appropriate financial filing system.

• Maintain files of all financial instructions/guidelines issued as reference for completion of work assignments.

  1. Perform such other duties as may be assigned.

Desirable Competencies:


a) takes responsibility and manages constructive criticism; b) works effectively with all clients and stakeholders; c) promotes continuous learning: communicates clearly; d) takes initiative and drives high levels of performance management; e) plans work, anticipates risks, and sets goals within area of responsibility; f) displays mastery of subject matter; g) contributes to a collegial team environment; h) creates a respectful office environment free of harassment and retaliation, and promotes the prevention of sexual exploitation and abuse (PSEA); i) incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation; j) displays awareness of relevant technological solutions; k) works with internal and external stakeholders to meet resource needs of IOM.


a) effectively applies knowledge of relevant financial discipline; b) follows internal control procedures to prevent fraud and mismanagement; c) ensures application of institutional financial policies and guidelines;
Desirable Qualifications and Experience

a) completed university degree from an accredited academic institution in Accounting, Finance or Business Administration preferably with a professional certification as chartered accountant or certified public accountant; b) Six years of relevant experience in finance, accounting and budgeting; c) excellent level of computer literacy; d) knowledge of IPSAS and SAP highly desirable; e) knowledge of IOM accounting system, software and procedure a distinct advantage.

Languages Thorough knowledge of English. Knowledge of French an advantage.

How to apply:

Interested candidates are invited to submit their applications to email address [email protected] on or before 22 October, 2013.
In order for the applications to be considered valid, IOM only accepts applications with a cover letter not more than one page specifying the motivation for application, addressed to The Chief of Mission, International Organization for Migration (IOM) and with a subject line VN2013_10(O)- NAT Finance Analyst. All applications should include a functional e-mail address, mobile numbers and detailed curriculum vitae (CV). Please note that this position is open only to Nigerian National applicants and only shortlisted candidates will be contacted.


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