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Grants Manager At FHI 360

Date Posted: 09/Oct/2013
Deadline: Not Specified
  • Specialization Admin / Finance
  • Industry
  • Experience 0 year(s)
  • Location Nigeria


Position Title: Grants Manager


Location:                    MAPS Project Office, Abuja, Nigeria


Supervisor:                Finance Director, MAPS Project


Position Summary:

The Grants Manager is responsible for managing and supporting the grants activities of the Nigeria MAPS Project, a five-year, $80 million malaria prevention and treatment program funded by USAID and managed by FHI 360.  The Grants Manager will oversee and monitor the implementation of activities, reporting, communications, and other functions to ensure successful execution of MAPS-awarded grants to up to 30 community-based organizations (CBOs) in seven states in Nigeria.  Reporting to the project’s Finance Director, the position requires a manager who is knowledgeable about USAID rules and regulations, Fixed Obligation Grant (FOG) and standard (cost reimbursable) grant structures, and is able to effectively supervise and support MAPS’ grant administration. 

Key Objective:


To ensure a well-managed and supervised grants program, which will include working with current grantees to closely monitor activities across states, assist in program realignments as necessary to support MAPS objectives, review and approve milestones and invoices, and oversee the close-out and start-up of all grants in compliance with FHI 360 and donor requirements.  


Duties & Responsibilities:


  • Conduct routine monitoring and evaluation of grantee activities, validating and documenting activities, providing clear feedback in areas which may require improvement to achieve MAPS program goals, and safeguarding against any potential or perceived misuse of funds. 
  • Organize and maintain meticulous records for each grantee, tracking and ensuring all necessary documentation (including individual grant agreements, milestones certifications, and payment requests/vouchers) are on file and are implemented on schedule. 
  • Act as primary contact point for all MAPS grantees regarding technical inputs, progress on implementation, grant award inquiries, deliverables and milestones, budgets, payments, documentation, and compliant grant close-out.
  • Serve as liaison between grantees, MAPS technical/financial staff, and the FHI 360 Country Office/HQ in order to clearly document and address any necessary issues or challenges encountered during grant implementation.
  • Work closely with individual grantees to identify and rectify any delays or problems encountered in the implementation of the grants, ensuring issues are reported immediately to the Finance Director and appropriate technical managers.     
  • Participate in the design and solicitation process for future awards as well as the selection of additional grantees; assume a lead role to ensure the process is well-managed and conducted in a timely manner so as to eliminate administrative funding gaps between each new set of grant awards.
  • Ensure grantee adherence to FHI 360 and donor funding requirements and act as a mentor as needed on USAID/FHI 360 regulations.
  • Gain high familiarity with the current MAPS FOG program and associated materials, including FOG manual, templates, certifications, and close-out procedures.        
  • Assist headquarters staff (back-stop and Contracting Officer) with accurate tracking and reporting for federally-mandated reports as they relate to recipients of US Government funding.
  • Manage the compliant close-out of grants awarded by the MAPS Project.     
  • Oversee the coordination of timely payment based on approved milestones; work closely with grantees to enable CBOs to complete any delayed or incomplete milestones.
  • Assist with the financial oversight and review/processing of payment documentation (receipts) for any cost reimbursable MAPS grants (standard grants) as necessary.
  • Collaborate with program staff to establish the program’s annual objectives and outline how to allocate the budget.
  • Design and deliver assistance and training as appropriate for future (FY14/15) grants programs to educate grantees on grant mechanism-specific (ie, FOG or standard grant) US Government regulations and requirements and provide mentorship in writing grant proposals, budgets, and obtaining donor funding.
  • Draft regular reports on the grantees’ progress and activities for senior and technical management as well as appropriate staff at Washington, DC headquarters.
  • Contribute to project work plans, budgets, and annual/quarterly reporting. 
  • Other duties as assigned by the Finance Director.


Knowledge, Skills & Attributes:


  • Demonstrated experience and familiarity with grant-making mechanisms and grantee management; past experience administering FOGs is highly preferred.
  • Knowledge of and prior experience with US Government rules, requirements, and regulations (such as familiarity with ADS 303) on solicitations and second-tier funding by prime recipients.      
  • Ability to effectively work independently. 
  • High-level organization and documentation skills, including the ability to track and manage the activities of others (grantees). 
  • Ability and willingness to travel outside of Abuja on a frequent basis. 
  • Proficiency in Microsoft Office applications such as MS Word, Excel, and Power Point.   
  • Excellent diplomatic and communication skills, including strong written and oral abilities in English.


Qualifications and Requirements:


  • Bachelor’s degree or its international equivalent in Business Administration, Public Health, or related fields required; Master’s degree preferred. 
  • Minimum of six years relevant experience working with grants management, which includes at least two years of experience in a managerial role required.
  • Prior experience working for an international NGO strongly preferred.
  • Experience and good working knowledge of USAID and other US Government organizations’ rules and regulations is required.

Method of Application

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