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Accounts Officer At RusselSmith Group

Date Posted: 14/Nov/2013
Deadline: Not Specified


Accounts Officer

Summary of Functions

Responsible for receiving and matching invoices, account coding, preparation of disbursements and accounts payable related record keeping.


Experience Required

A university degree in accounting preferred, 1-2 years of related accounting experience.

Skills/Qualifications Required

• Good communication skills • Ability to work well with people is essential. • Strong quantitative skills such as statistics and data analysis skills • Good reasoning skills; communication skills; multi-tasking skills and organizational skills • Strong analytical and data analysis skills • Exhibits initiative, responsibility and flexibility. • Ability to maintain flexible attitude and approach towards assignments and successfully operate under guidelines. • Must possess working knowledge of regulatory bodies relating to payroll, taxes and general business financial conditions. • Must be proficient in MS Office software – Word, Excel. • Must possess intermediate knowledge of financial systems and familiarity with accounting and spreadsheet applications is required.


Job Information

Responsibilities & Duties

  • Receives and processes vendor invoices and internal check requests; maintains open files for purchase orders, packing/receiving slips and matches to invoices.  Verifies invoices for quantity, unit pricing, extensions and applicable discounts.  Obtains approval from appropriate personnel for payment for miscellaneous invoices.
  • Codes invoices with accounting account numbers according to distribution in the general ledger; determines dates for invoices to be paid; keys invoices into computerized accounts payable system.  Maintains alphabetical open invoice file for unpaid invoices.
  • On a weekly basis, reviews invoices scheduled for payment and a special check request with Chief Accountant, prints approved checks, prepares and routes for signature according to check signing authority.
  • Attaches duplicate copy of checks to original invoices, stamps invoices “Paid” and files in permanent records.
  • Prints, verifies and maintains accounts payable voucher reports, open/aging reports, disbursement reports, and journals.
  • Receives and answers phone calls from vendors or other departments in regard to payment status of invoices.



Method of Application

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