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Admin & Finance Assistant At The International Organization For Migration

Date Posted: 25/Nov/2013
Deadline: 03/Dec/2013

Context:

Under the general supervision of the IOM Chief of Mission in Abuja, and the direct supervision of the National Migration Health Physician in Lagos, the Administrative and Finance Assistant will support all administrative and finance activities related to migration health assessments. In particular, he/she will:

Core functions/responsibilities:

  1. Assist with all relevant finance and administrative activities on daily basis;
  2. Prepare relevant finance documents for payments and ensure relevant supporting documents are attached and correct WBS assigned;
  3. Verify all invoices and expense claims and ascertain that the equipment, supplies or services they refer to are duly received or provided before payment is made;
  4. Maintain proper filing system of all relevant administrative and financial documents, instructions and guidelines for reference as per IOM rules and regulations;
  5. Provide regular updates to the supervisor and the RMO on the status of outstanding debtors/creditors and ensure that they are regularly maintained and cleared;
  6. Act as the focal point for finance issues for the project;
  7. Assist in preparation of monthly and annual financial reports for the project;
  8. Bring to the attention of the supervisor any relevant financial and budgetary issues.
  9. Assist project manager with financial project management and financial analysis;
  10. Perform such other duties as may be assigned by the supervisor or Resource Management Office.

Desirable Competencies:

Behavioural

a) takes responsibility and manages constructive criticism; b) works effectively with all clients and stakeholders; c) promotes continuous learning: communicates clearly; d) takes initiative and drives high levels of performance management; e) plans work, anticipates risks, and sets goals within area of responsibility; f) displays mastery of subject matter; g) www.justjobsng.com contributes to a collegial teamenvironment; h) creates a respectful office environment free of harassment and retaliation, and promotes the prevention of sexual exploitation and abuse (PSEA); i) incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation;

Technical

a) effectively applies knowledge of relevant financial discipline; b) follows internal control procedures to prevent fraud and mismanagement; c) ensures application of institutional financial policies and guidelines;

Desirable Qualifications and Experience

a) at least diploma in Accounting or training in relevant area. Professional certification a plus; b) at least four years of work experience post-graduation; c) excellent computer literacy on Microsoft Office; d)knowledge of IPSAS and SAP highly desirable; e) ability to work as part of a multi-cultural team; f) ability to work under tight schedules.

Language:

Thorough knowledge of written and spoken English.

How to apply:

Interested candidates are invited to submit their applications to email address [email protected] on or before December 03 2013.

In order for the applications to be considered valid, IOM only accepts applications with a cover letter not more than one page specifying the motivation for application, addressed to The Chief of Mission, International Organization for Migration (IOM) and with a subject line VN2013_12 (O)-NAT Admin & Finance Assistant-Lagos.

All applications should include a functional e-mail address, mobile numbers and detailed curriculum vitae (CV). Please note that this position is open only to Nigerian National applicants and only shortlisted candidates will be contacted.

 

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