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Administrative Officer And Personal Assistant At Human Capacity Development Consultant

Date Posted: 12/Dec/2013
Deadline: Not Specified
  • Specialization Admin / Finance
  • Industry
  • Experience 0 year(s)
  • Location Nigeria

Description :

Support to the MDs• Arrange and manage meetings – coordinate meetings, prepare materials in a timely manner, collate and distribute papers before and after meetings, and record minutes.• Diary management – maintains an organized, up-to-date calendar for both MDs, determine priorities, take appointments and accommodate schedules of other team members.• Travel management – arrange all aspects of travel including flights, hotel bookings, currency, etc, arrange for visas when required, prepare a comprehensive travel package prior to departure.• General administration – be the first point of contact for any telephone enquiries and visitors, maintain and update database of contacts, deal with correspondence and e-mails quickly and efficiently• Other – work with either of the MDs on specific transactions/projects, particularly in the area of basic research/information gathering, and support project teams as may be requiredAdministrative Support• Provide efficient Front Desk support - manage the reception area, attend to visitors and handle telephone calls and messages• Mail management - Monitor incoming and outgoing mails and handle items for dispatch accordingly; maintain a complete mail/correspondence register and ensure information is current/up-to-date at all times• Inventory and vendor management - monitor stock of items and ensure replenishment when reorder levels are attained, ensure purchases are done at the most beneficial cost to the company, ensure payments are made on time to avoid disruption of services, maintain a relationship with vendors and service providers• Supervise support staff - supervise/monitor the performance of office support personnel (Office Assistant, Pool Driver etc.)• Book keeping -prepare payment vouchers and checks, support auditors during audit process• Petty cash - manage petty cash accounts, office accounting records and maintain proper record keeping• Travel arrangements – arrange all aspects of travel including flights, hotel bookings, currency etc, arrange for visas when required, prepare a comprehensive travel package prior to departure• Pool car - manage pool car bookings and other transportation arrangements• Other – scan documents, compile and distribute newsletters and handle any other assignments delegated by the Office Manager


Qualifications :

• Bachelor’s degree in any discipline from a reputable educational institution (second class lower and above) • Minimum of 3 years experience in an administrative role in a professional organization • The AO/PA must be able to work independently or within a team, take the initiative on assigned tasks and deal with issues to conclusion, and work with minimal supervision towards the completion of assigned tasks • The AO/PA must have well developed people and communication skills (relationship management), be willing to adjust to multiple/changing work demands, accept personal accountability, and demonstrate personal and professional mastery • Good time management skills are essential together with the ability to work under pressure, prioritise tasks and produce output to high standards within deadlines • The candidate must maintain a professional appearance/carriage at all times and possess excellent communication skills (written and spoken English) • Mastery of the Microsoft office suite is a must; ability to use other applications such as Microsoft Project, Corel Draw, etc is an added advantage


Method of Application:

Send CV/Resume to [email protected]

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