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Finance And Operations Manager, Nigeria At EngenderHealth

Date Posted: 26/Dec/2013
Deadline: Not Specified
  • Specialization Admin / Finance
  • Industry
  • Experience 0 year(s)
  • Location Nigeria

REPORTS TO:

Project Manager, Fistula Care Plus, Nigeria


EngenderHealth works worldwide to improve the lives of individuals by making reproductive health services safe, available, and sustainable.  We provide technical assistance, training, and information, with a focus on practical solutions that improve services where resources are scarce.  We believe that individuals have the right to make informed decisions about their reproductive health and to receive care that meets their needs.  We work in partnership with governments, institutions, and health care professionals to make this right a reality.
Fistula Care Plus is a five year project supported by USAID and managed by EngenderHealth in collaboration with the Population Council.  The project addresses prevention of obstetric fistula, as well as support for the provision of treatment and reintegration services.
JOB SUMMARY:
Based in Abuja, the Finance and Operations Manager [FOM] works in a complimentary fashion to effectively lead and manage the project’s essential Finance and Operations systems for budgeting, financial monitoring and reporting, grants and subcontracts procedures, procurement and management of logistics and commodities (inventory management), information technology. S/He develops the Project’s financial reports to USAID and EngenderHealth, and works in close collaboration with the Project’s Financial Management Specialist and EngenderHealth corporate  finance and administration staff in order to ensure top quality procedures and reporting. S/He provides guidance to the Project Manager on matters of Finance, project management and operations. S/He will supervise project Finance, Logistics and Administrative staff based in Nigeria.
RESPONSIBILITIES:
Under the direction of the Project Manager (PM), the Finance and Operations manager will:
• Oversee the Nigeria office financial and operations system in addition to collaborating with Project Offices in Sokoto.
• Review project budgets and monitor project expenditure in line with budget and reporting systems, including establishing internal control systems in accordance with EngenderHealth SOPs.
• Liaise with NY Project and Financial Management team in the coordination and maintenance of tracking codes (project and account numbers), and concurrently establish and maintain budget tracking/reporting system.
• Establish and maintain a system that tracks the financing of consumables procurements for fistula repair facilities.
• Manage and supervise compliance matters with respect to the development and monitoring of Corrective Action Plans, co-facilitating the monthly compliance team meetings (with the PM), timely submission of quarterly compliance reports to HQ, etc.
• Serve as signatory to all Project Accounts and provide support to project staff.
• Coordinate and manage all contract-related issues and procurement to ensure contractor financial controls and administrative systems compliance with USAID standards whilst meeting the stringent cost monitoring requirements within EH SOPs.
• Review and approve monthly invoices and authorize the raising of payment voucher for Project Manager’s approval.
• Review, in detail, each office voucher for allowability of expenses by project and ledger code; match all transactions to accompanying receipts; ensure consultant labor charges have appropriate hours and vendor identification numbers; check field office account balances at the start and end of each month; ensure transfers between accounts are recorded properly.
• Review Monthly Financial reports for accuracy and present to Project Manager for Signature.
• Perform other comparable duties as assigned to this position from time to time in general support of EngenderHealth activities.
EDUCATION, EXPERIENCE & CERTIFICATIONS:
• Master’s degree or University Degree with consistent 5year work experience in Finance, Accounting, Business Administration, Public Administration or other related field
• CPA/ ACCA professional qualification or equivalent
• Required minimum of 5year work experience in financial, administrative and contracts management of international donor-funded projects.
• Demonstrated experience with USAID and/or international program management.
• Knowledge of US government funding rules and regulations, financial reporting and disclosure requirements.
• Budget development and Oversight experience
KNOWLEDGE, SKILLS AND ABILITIES:
• Knowledge of contract management including knowledge and experience in organizational effectiveness and operations management implementing best practices.
• Knowledge of tax and other compliance implications of non-profit status
• Strong analytical skills
• Ability to comprehend and apply detailed regulations and procedures pertaining to work
• Excellent computer skills, with particular knowledge of QuickBooks, Excel, PowerPoint and Word.
• Knowledge and technical capabilities in accounting, administration and operational practices.
• Demonstrated skills in negotiations and effective communications with partner organizations and sub-grantees.
• Ability to facilitate decision-making processes and to build constructive alliances internally and externally.
• Ability to provide technical support and training in finance and operations.
• Knowledgeable about logistics and procurements systems for supplies and equipment
• Strong interpersonal, written and oral communication skills and requirement for fluency in English.
• Ability to be flexible and manage and accomplish multiple priorities; goal oriented.
• Knowledgeable about information technology systems, including business software
• Strong leadership and technical skills, with proven capacity to manage conflicts, direct and manage change, and inspire high-performing teams.
• Exceptional interpersonal, teamwork, communication, partnering and supervisory skills.

EngenderHealth provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a Vietnam era or special disabled veteran in accordance with applicable federal, state and local laws.
EngenderHealth complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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