Search for Job Vacancies and Career Opportunities in Nigeria

Several Vacancies At FHI 360

Date Posted: 03/Dec/2013
Deadline: Not Specified

Technical Officer, PMTCT (Abuja)

 

Basic Function:

With the Senior Technical Officer, the Technical Officer will provide technical and programmatic support to implement high quality care and support activities with primary focus on clinical management of HIV/AIDS, Anti-retroviral therapy (ART) treatment, and Prevention of Mother to Child Transmission of HIV/AIDS, TB and integrated medical services of FHI Nigeria’s programs. S/he will support capacity building to the health workers to implement quality services in these areas.

Duties and responsibilities:

  1. With the Senior Technical Officer, coordinate the implementation of components related to clinical management of HIV/AIDS, Anti-retroviral therapy (ART) treatment, prevention of mother to child transmission (PMTCT), TB and integrated medical services of FHI Nigeria’s programs.

 

Provide day to day technical and programmatic support related to Clinical Management of HIV/AIDS, PMTCT, TB and integrated medical services guided by strategies and approached related to the implementation programs

 

Work with relevant staff to coordinate the design and implementation of facility based programs in relation to clinical management of HIV/AIDS/ART, PMTCT, TB and integrated medical services

 

Provide ongoing technical assistance in HIV/AIDS clinical management, PMTCT, TB and integrated medical services for FHI Nigeria programs.

 

Work with technical staff at the zonal and state offices and other relevant FHI staff to adapt and disseminate guidelines, tools and procedures that will support the achievement of quality service delivery.

 

Contribute to the development of lessons learned from programs and projects related to clinical management of HIV/AIDS, PMTCT, TB and integrated medical services and apply these lessons to modify existing programs and improve the design of new programs.

 

Assist in strengthening a system of reporting on program progress against stated objectives and monitoring and evaluation frameworks.

 

Contribute to the development of program strategies, subproject documents, work plans and budgets.

 

Assist in the provision of programmatic assistance to local partners in programming HIV/AIDS/STI activities.

 

Remain informed on current programs in the field of Clinical Management of HIV/AIDS, PMTCT, TB and related developments by reviewing current literature and stay alert to any implication of such experience and research to the project implementation.

 

  1. Perform other duties as assigned.

 

Knowledge, Skills & Attributes:

  1. Knowledge of health and development programs in developing countries in general and Nigeria specifically.

 

Clinical management and training experience and ability to understand full range of issues around the clinical management of HIV/AIDS, including provision of ART.

 

Knowledge of Nigerian clinical setting, including government and non-government settings.

 

Sensitivity to cultural differences and understanding of the social, political and ethical issues surrounding HIV infections

 

Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors, consultants and recipients of assistance.

 

Ability to manage tight deadlines and deliver high volumes of work with minimal supervision.

 

  1. High degree of proficiency in written and spoken English communication.

 

  1. Well-developed computer skills.

 

Ability to travel within Nigeria 25% time.

 

 

Qualifications and Requirements:

 

  1. MB.BS/MD/PHD or similar degree with 1 to 3 years relevant experience in clinical care with a sound understanding of HIV/AIDS with provision of PMTCT and anti-retroviral therapy (ART) in resource constrained settings.

 

  1. Possession of an MPH or post graduate degree in a related field is required.

 

  1. Familiarity with Nigerian public sector health systems and NGOs and CBOs is highly desirable.

 

 

APPLY HERE

 

 

 

 

Technical Officer, Monitoring and Evaluation (Anambra)

 

Basic Function:

With the Senior Technical Officer, the State Technical Officer (Clinical Services) will provide technical and programmatic support to implement high quality care and support activities with primary focus on clinical management of HIV/AIDS, Prevention of Mother to Child Transmission of HIV/AIDS, Reproductive Health/Family Planning (RH/FP), TB and integrated medical services at the state level

 

Duties and responsibilities:

  1. Provide day to day technical and programmatic support related to Clinical Management of HIV/ AIDS, PMTCT, TB, RH/FP and integrated medical services at the facility level guided by strategies and approaches related to the implementation programs.

 

With the Senior State Technical Officer, coordinate the implementation of components related to clinical management of HIV/AIDS, prevention of mother to child transmission (PMTCT), RH/FP, TB and integrated medical services at the facility level.

 

Provide technical assistance in HIV/AIDS clinical management capacity building, PMTCT, RH/FP, TB and integrated medical services at the facility level.

 

Contribute to the development of lessons learned from programs and projects related to clinical management of HIV/AIDS, PMTCT, RH/FP, TB and integrated medical services and apply these lessons to modify existing programs and improve the design of new programs.

 

Assist in strengthening a system of reporting on program progress against stated objectives and monitoring and evaluation frameworks.

 

Contribute to the development of program strategies, subproject documents, work plans and budgets.

 

Assist in the provision of programmatic assistance to local partners in programming HIV/AIDS/STI/TB, RH/FP and integrated medical services activities.

 

Remain informed on current programs in the field of Clinical Management of HIV/AIDS and related developments by reviewing current literature and staying alert to any implication of such experience and research to the project implementation especially the Clinical Management of HIV/AIDS, PMTCT, TB and integrated medical services at the facility level.

 

  1. Perform other duties as assigned.

 

Knowledge, Skills & Attributes:

  1. Knowledge of health and development programs in developing countries in general and Nigeria specifically.

 

Clinical management and training experience and ability to understand full range of issues around the clinical management of HIV/AIDS, including provision of ART.

 

Knowledge of Nigerian clinical setting, including government and non-government settings.

 

Sensitivity to cultural differences and understanding of the social, political and ethical issues surrounding HIV infections

 

Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors, consultants and recipients of assistance.

 

Ability to manage tight deadlines and deliver high volumes of work with minimal supervision.

 

  1. High degree of proficiency in written and spoken English communication.

 

  1. Well-developed computer skills.

 

Ability to travel within Nigeria 25% time.

 

Qualifications and Requirements:

 

  1. MB.BS/MD/PHD or similar degree with 1 to 3 years relevant experience in clinical care with a sound understanding of HIV/AIDS with provision of PMTCT and anti-retroviral therapy (ART) in resource constrained settings.

 

  1. Possession of an MPH or post graduate degree in a related field is required.

 

  1. Familiarity with Nigerian public sector health systems and NGOs and CBOs is highly desirable.

 

APPLY HERE

 

 

Senior Finance and Administrative Officer (AkwaIbom)

 

Basic Functions:

                                              

This position will report to the State Program Manager and will be responsible for accounting and finance and overall administration for the state office and ensure compliance with the contractual requirements of Nigeria’s programs/projects with the objective of providing professional accountancy services consistent with generally accepted accounting principles.

 

 

Duties and Responsibilities:

 

  1. Provide main support with problem resolution on CO cash accounts, bank resolutions, finance systems, resolution of audited questioned costs, and financial close outs at the state level.

 

  1. Ensure the accurate keeping of all books of account for the state office, including checking account, equipment and supply registers and all accounting records.

 

  1. Prepare monthly and annual financial reports, including financial status of subprojects account activities.

 

  1. Oversee contractual issues for the state office.

 

  1. Ensure continuous flow of funds to state office and to sub recipients.

 

  1. Provide support to and coordinate the FHI/Nigeria activities within USAID and PEPFAR guidelines and regulations.

 

  1. With relevant parties from programs, finance and contracts and grants, develop subproject documents, work plans and budgets.

 

  1. Oversee capacity building activities and other support to local implementing agencies (IAs) in the focus states

 

  1. Serve as point of contact for logistical and administrative needs in the office.

 

  1. Coordinate all administrative and secretarial support services for the field office (as relevant).

 

  1. Keep proper office records/filings as appropriate.

 

  1. Record minutes of staff meetings and circulates same amongst the field staff.

 

  1. Coordinate all travel details/logistics for the staff, consultants and TDyers’ including booking hotel accommodations and arranging for airport and hotel pick-ups.

 

  1. Provide logistic support for workshops and trainings.

 

  1. Coordinate all records/storage of supplies for the country office.

 

  1. Perform other duties as assigned.

 

 

Knowledge, skills and abilities:

 

  1. Knowledge of local and donor contractual requirements and regulations

 

  1. Knowledge of generally accepted accounting, budgeting and fiscal control theory and practices.

 

  1. Budget development skills with multi funding sources and general ledger skills.

 

  1. Relevant software skills to include automated accounting software and database spreadsheets and Management Information Systems. 

 

  1. Ability to work with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance.

 

  1. Report on variances and status on regular basis.

 

  1. Work independently with initiative to manage high volume work flow.

 

  1. Routine coordination with FHI employees and consultants, on-site and in the field. 

 

  1. Demonstrated analytical skills in the interpretation of budgetary, financial and related management information.

 

  1. Must have report writing skills and be able to communicate with impact.

 

  1. Strong organizational skills and ability to prioritize and handle pressure situations.

 

  1. Handle financial and quantitative information with accuracy and precision; resourceful in gathering, verifying and analyzing financial data.

 

  1. Must exhibit high levels of professionalism, integrity and ethical values at all times.

 

  1. Time management skills, both in planning and organizing work to meet deadlines.

 

  1. Ability to effectively communicate financial and internal control issues to staff with little or no financial background.

 

  1. Ability to travel a minimum of 25%.

 

 

 

 

Qualifications and requirements:

 

  1. BS/BA degree in Accounting, Finance and Business Administration or its recognized equivalent, and 5 – 7 years relevant experience.

 

  1. Or MS/MA degree in Accounting, Finance and Business Administration or its recognized equivalent, and 3 – 5 years relevant experience.

 

  1. Minimum of 3 years supervisory experience in office management and administration.

 

  1. CPA, ACA, ICAN, CIMA, CFE or any other relevant professional qualification is required.

 

  1. Experience in managing financial records of donor-funded organizations, and familiarity with donor and local contractual procedures is an advantage.

 

APPLY HERE

 

 

 

 

State Coordinator (MAPS project) (Kebbi)

 

Description

Summary of Role

Reporting to the MAPS Implementation Director, the State Coordinator shall oversee State level activities of MAPS. In this regard the SC shall provide leadership for the State MAPS team and coordinate the activities of MAPS across all program thematic areas in the State.

 

Key Roles and Responsibilities

  • Lead the States MAPS team
  • Lead the development of MAPS State specific activity plans; drawing from the annual MAPS work plan and State malaria program operational plans.
  • To provide up-to-date inputs to the annual planning processes of MAPS.
  • To coordinate the implementation of the State MAPS team activities.
  • To contribute to the development and review of technical documents, reports, and materials for state specific implementation.
  • Foster a harmonious relationship between MAPS and State level government, donor partners  and non state entities.
  • Participate in technical meetings at state and national levels as determined by the Implementation Director to support state malaria programs.
  • To perform any other duties assigned by the Implementation Director.

 

Reporting Lines:

  • Line Manager: Implementation Director

 

Location: Assigned State with travels to LGAs within the state


 

Skills and experience     

  • A first degree in social, physical or health sciences
  • A post graduate degree in relevant field will be a strong added advantage.
  • Experience in health related work (especially malaria) or project management is essential
  • A minimum of 10 years post NYSC working experience in the relevant area with a minimum of 2 years at development sector with a program.
  • Experience working with government and donor funded program/development sector will be a strong added advantage
  • Proficiency in Excel, Microsoft Word and Power Point required.
  • Good communication skills required.

 

 

APPLY HERE

 

 

 

State Coordinator (MAPS project) (Akwa Ibom)

Description

Summary of Role

Reporting to the MAPS Implementation Director, the State Coordinator shall oversee State level activities of MAPS. In this regard the SC shall provide leadership for the State MAPS team and coordinate the activities of MAPS across all program thematic areas in the State.

 

Key Roles and Responsibilities

  • Lead the States MAPS team
  • Lead the development of MAPS State specific activity plans; drawing from the annual MAPS work plan and State malaria program operational plans.
  • To provide up-to-date inputs to the annual planning processes of MAPS.
  • To coordinate the implementation of the State MAPS team activities.
  • To contribute to the development and review of technical documents, reports, and materials for state specific implementation.
  • Foster a harmonious relationship between MAPS and State level government, donor partners  and non state entities.
  • Participate in technical meetings at state and national levels as determined by the Implementation Director to support state malaria programs.
  • To perform any other duties assigned by the Implementation Director.

 

Reporting Lines:

  • Line Manager: Implementation Director

 

Location: Assigned State with travels to LGAs within the state


 

Skills and experience     

  • A first degree in social, physical or health sciences
  • A post graduate degree in relevant field will be a strong added advantage.
  • Experience in health related work (especially malaria) or project management is essential
  • A minimum of 10 years post NYSC working experience in the relevant area with a minimum of 2 years at development sector with a program.
  • Experience working with government and donor funded program/development sector will be a strong added advantage
  • Proficiency in Excel, Microsoft Word and Power Point required.
  • Good communication skills required.

 

APPLY HERE

 

 

Monitoring and Evaluation Officer (MAPS project) (Kebbi)

Project Summary:

FHI 360 has been awarded the USAID-funded Malaria Action Program for States (MAPS) project designed to support the Nigeria National Malaria Strategic Plan and National Malaria Control Program (NMCP).  The project will increase the quality, access, and uptake of specific malaria control interventions, including insecticide-treated nets (ITNs), artemisinin-based combination therapies (ACTs) expanded use of rapid diagnostic tests (RDTs) and delivery of intermittent preventive treatment (IPTp) to pregnant women.  The project is focused on several states in Nigeria and will include the public health sector and the formal and informal private health sector.  In addition to scale-up and delivery of interventions, the project will: a) strengthen the management capacity of the State Ministry of Health and Local Government Area health personnel to provide planning and oversight of malaria interventions; b) promote positive malaria-related behaviors through behavior-change communication activities and community mobilization; and c) improve the ability of the focus states and NMCP to effectively monitor and evaluate malaria interventions and use data effectively for decision-making. 

Position Summary:

The (MEO) will be responsible for working with state and LGA level health authorities, health facilities and other partners in the state to strengthen malaria M&E. He/she will also be responsible for collation of MAPS specific data. He/she will report to the State Coordinator at the state level and receive technical support and additional supervision from the M&E Advisor based in Abuja. Estimated level of effort: 100%

Essential Job Functions: 

Under the supervision of the State Coordinator and technical direction and supervision from the M&E Advisor, the M&E Officer has the following responsibilities:

  1. Provide technical support to health facilities in ensuring that data are accurately captured, analyzed on monthly basis, used for decision making and reported to the LGA according to set guidelines.
  2. Support the LGA and SMCP in ensuring that data from health facilities are accurately collated and reported according to set guidelines.
  3. Facilitate training and supportive supervision of data officers in the states and LGAs on the use of the data collection tools, data quality assurance and the DHIS.
  4. Provide technical support and mentoring in the use and trouble shooting of DHIS at the LGAs (where there is DHIS) and SMCP.
  5. The MEO will also conduct quarterly DQA in selected health facilities in collaboration with the LGA focal persons and SMCP officer.
  6.  Support data management during LLIN campaign and provide technical assistant on LLIN data tracking and reporting system.
  7. Work closely with other MAPS state officers in collation and storage of data and reports of MAPS activities. 
  8. Actively participate in the state monthly M&E meeting and ensure meeting objectives are met.
  9. Participate in operational research and scientific documentation as applicable in the state under the guidance of the Country Office team
  10. Any other duty assigned

 

Experience:

  1. Degree in any of the social sciences, a postgraduate degree in Public Health, Epidemiology, Statistics or Demography will be an added advantage.
  2. Three years relevant working experience; in M&E and application of DHIS for data management is required.
  3. Excellent communication skills and experience working in monitoring and evaluation of Malaria control programs.

 

 

Specific Knowledge

Requirements:

  1. Excellent computer skills; including the use of Microsoft Office applications and Information Technology.
  2. Knowledge of statistical software will be an added advantage.
  3. Knowledge of USAID monitoring and evaluation application

 

Supervisory Responsibilities:

Database Officer (Possibility, On demand)

 

Equipment To Be Used:

Typical office equipment, including phones, projectors, and computers.

 

Typical Physical Demands:

Not Applicable

 

Working conditions:

May include limited travel.

 

APPLY HERE

 

 

 

 

 

 

Monitoring and Evaluation Officer (MAPS project) (Akwa Ibom)

Project Summary:

FHI 360 has been awarded the USAID-funded Malaria Action Program for States (MAPS) project designed to support the Nigeria National Malaria Strategic Plan and National Malaria Control Program (NMCP).  The project will increase the quality, access, and uptake of specific malaria control interventions, including insecticide-treated nets (ITNs), artemisinin-based combination therapies (ACTs) expanded use of rapid diagnostic tests (RDTs) and delivery of intermittent preventive treatment (IPTp) to pregnant women.  The project is focused on several states in Nigeria and will include the public health sector and the formal and informal private health sector.  In addition to scale-up and delivery of interventions, the project will: a) strengthen the management capacity of the State Ministry of Health and Local Government Area health personnel to provide planning and oversight of malaria interventions; b) promote positive malaria-related behaviors through behavior-change communication activities and community mobilization; and c) improve the ability of the focus states and NMCP to effectively monitor and evaluate malaria interventions and use data effectively for decision-making. 

Position Summary:

The (MEO) will be responsible for working with state and LGA level health authorities, health facilities and other partners in the state to strengthen malaria M&E. He/she will also be responsible for collation of MAPS specific data. He/she will report to the State Coordinator at the state level and receive technical support and additional supervision from the M&E Advisor based in Abuja. Estimated level of effort: 100%

Essential Job Functions: 

Under the supervision of the State Coordinator and technical direction and supervision from the M&E Advisor, the M&E Officer has the following responsibilities:

  1. Provide technical support to health facilities in ensuring that data are accurately captured, analyzed on monthly basis, used for decision making and reported to the LGA according to set guidelines.
  2. Support the LGA and SMCP in ensuring that data from health facilities are accurately collated and reported according to set guidelines.
  3. Facilitate training and supportive supervision of data officers in the states and LGAs on the use of the data collection tools, data quality assurance and the DHIS.
  4. Provide technical support and mentoring in the use and trouble shooting of DHIS at the LGAs (where there is DHIS) and SMCP.
  5. The MEO will also conduct quarterly DQA in selected health facilities in collaboration with the LGA focal persons and SMCP officer.
  6.  Support data management during LLIN campaign and provide technical assistant on LLIN data tracking and reporting system.
  7. Work closely with other MAPS state officers in collation and storage of data and reports of MAPS activities. 
  8. Actively participate in the state monthly M&E meeting and ensure meeting objectives are met.
  9. Participate in operational research and scientific documentation as applicable in the state under the guidance of the Country Office team
  10. Any other duty assigned

 

Experience:

  1. Degree in any of the social sciences, a postgraduate degree in Public Health, Epidemiology, Statistics or Demography will be an added advantage.
  2. Three years relevant working experience; in M&E and application of DHIS for data management is required.
  3. Excellent communication skills and experience working in monitoring and evaluation of Malaria control programs.

 

 

Specific Knowledge

Requirements:

  1. Excellent computer skills; including the use of Microsoft Office applications and Information Technology.
  2. Knowledge of statistical software will be an added advantage.
  3. Knowledge of USAID monitoring and evaluation application

 

Supervisory Responsibilities:

Database Officer (Possibility, On demand)

 

Equipment To Be Used:

Typical office equipment, including phones, projectors, and computers.

 

Typical Physical Demands:

Not Applicable

 

Working conditions:

May include limited travel.

 

APPLY HERE

 

 

 

 

Behaviour Change Communication (MAPS project) (Kebbi)

Position Summary: 

The BCC Officer; Advocacy and Community Interventions will support the coordination of all project SBCC activities related to advocacy, community level interventions and the activities of CBOs/other implementing agencies. S/he will also contribute to the provision of technical assistance to sub-projects on their BCC/community mobilization activities. Estimated level of effort: 100%

 

Essential Job Functions: 

Under the supervision of the BCC Advisor, BCC Officer; Advocacy and Community Interventions has the following responsibilities:

 

  1. Contribute to the development and implementation of MAPS’ innovative and robust BCC approaches.
  2. Work with the Behavior Change Communication Advisor (BCCA) to coordinate the development of BCC   programs for the states and also work closely with the local CBOs and other Implementing Agencies (IAs) to design and deliver communications interventions for behaviour change to target groups across the focal states.
  3. Assist in the training of CBOs, local NGOs and state level partners
  4. Write reports and success stories on implementation of the MAPS BCC interventions
  5. Supervise and monitor CBO activities and the impact of the same; provide training/refresher training, as needed.
  6. Manage and monitor the implementation of MAPS’ school based malaria interventions
  7. Provide technical assistance and support to state level BCC and community mobilization activities.
  8. Plan and support advocacy and social mobilization initiatives at national level 
  9. Undertake regular and rigorous technical monitoring of all BCC activities in the program
  10. Support project leads to produce reports as required to be submitted to donors and dissemination to wider public
  11. Facilitate the availability of evidence-based programming and review of evidence from national surveys and studies at national and sub-national levels to inform BCC programming
  12. Under the technical direction of the BCC Advisor, participate in the monitoring and coordination of  the implementation of MAPCOL
  13. Work as lead or co-trainer at BCC-related workshops at national and state levels.
  14. Work with the BCCA to coordinate appropriate BCC/CM TA for the state program activities, NGOs/CBOs and other state allies
  15. Participate in the initiation, design and monitoring of project activities, including sub agreements and budgets
  16. Work with the BCCA, and other technical and program staff to conduct BCC needs assessment and assist with designing, pretesting and finalizing drafts of BCC materials.
  17. Work with the BCCA, to identify consultants, process consultant contract letters and develop their SOW for BCC activities
  18. Remain informed on current issues and best practices and contribute to FHI global lessons learned in BCC activities
  19. Actively take part in the overall monitoring, impact assessment and shared learning procedure and strategy development of MAPS.
  20. Assume any other responsibilities relevant to the position as assigned by the BCCA

 

Experience:

  1. Bachelor’s degree in social sciences or arts/humanities.
  2. At least five years post NYSC experience some of which should be in Malaria Program Management, Advocacy and Community based interventions.
  3. Experience in LLIN Camapign planning and implementation
  4. Excellent Editorial and analytical report writing skills
  5. Ability to multi-task and documentation tasks.

 

Specific Knowledge

Requirements:

Excellent working knowledge of Excel, Word & PowerPoint.

  1. Fluency in spoken and written English language
  2. Excellent planning and prioritization skills
  3. Self motivated person able to work without close supervision

 

Supervisory Responsibilities:

None

 

Equipment To Be Used:

Typical office equipment, including phones, projectors, and computers.

 

Typical Physical Demands:

Not Applicable

 

Working conditions:

May include limited travel.

 

APPLY FOR KEBI

APPLY FOR AKWA IBOM

APPLY FOR ABUJA

 

 

 

Database Officer (MAPS project)

Description:

Under the supervision of State Coordinator and the M&E directorate, the Database Officer will be responsible for the day to day operations of data collection, data processing and sharing of aggregate data with all level of government health administration and NMCP.

He/She will be responsible for the planning, maintenance and development of organizational databases and ensure data integrity at the state DPRS and the SMCP offices.

Database officer will be in charge of storing, organizing, presenting, using and analyzing data using existing and any new database management software, including setting up new computer databases or integrating data from old systems to new systems.

Knowledge of DHIS (1.4/2.0) and other routine and patient based health information System software.

Regularly performs routine tests and modifications to ensure the database approach incorporates the following principles: (i) data remains consistent across the database; (ii) data is clearly defined; (iii) users access data concurrently, in a form that suits their needs; (iv) there is provision for data security and recovery control (all data is retrievable in an emergency).

Ability to manage large data using  MySQL/Postgre-SQL RDBMS and understand the concept of Software life cycle

Other responsibilities include the design new databases and creation of dashboards products, charts, pivot reports, automated data output generation, reports and statistics.

  • Regularly performs routine tests and modifications to ensure that a database is performing and running correctly. Troubleshoots the programs and hardware in case of problems; and propose necessary repairs or changes needed to fix the problem.
  • The database officer will be expected to support data collation at the LGA level, the state DPRS, the state malaria control program office and the MAPS office.

 

 

 

 

Requirements:

Bachelors’ degree in  Mathematics / Computer Science or related discipline, with a minimum of 3-5 years relevant experience or Masters degree with a minimum 1-3 years’ experience in  Malaria, TB, HIV/AIDS or Development related area and experience working with NGOs and CBOs required.

A post-graduate degree in a related Medical Statistics and Epidemiology discipline is an advantage.

Knowledge of Epi-Info, DHIS2, SPSS and any and RDBMS.

 

Typical Physical Demands:

Occasional travel to LGA may be necessary on an as-needed basis.

 

APPLY FOR KEBBI

APPLY FOR AKWA IBOM

 

 

Finance and Administrative Associate (MAPS project)

Position Summary: 

 

This position will report to the State Coordinator and will be responsible for accounting and finance and overall administration for the state office and ensure compliance with the contractual requirements of Nigeria’s programs/projects with the objective of providing professional accountancy services consistent with generally accepted accounting principles as well as helping to ensure transparency and accountability in procurement and day-to-day project operations.

 

Essential Responsibilities and Specific Roles include:

  1. Provide main support with problem resolution on CO cash accounts, bank resolutions, finance systems, resolution of audited questioned costs, and financial close outs at the state level.

 

  1. Ensure the accurate keeping of all books of account for the state office, including checking account, equipment and supply registers and all accounting records.

 

  1. Prepare monthly and annual financial reports, including financial status of subprojects account activities and submit reports with supporting documents on time to the Finance Director in Abuja.

 

  1. Oversee contractual issues for the state offices.

 

  1. Ensure that a register for Inventory Supplies and Non-expendable property is maintained and updated in a timely manner, and ensure the safety of MAPS project property

 

  1. Check the availability of budget; ensures that payment vouchers are properly completed and are adequately supported by relevant documents before they are processed

 

  1. Ensure continuous flow of funds to state office and to sub recipients and retirement of finance and program advances to the State.

 

  1. Provide support to and coordinate the FHI/Nigeria (MAPS) activities within USAID and PEPFAR guidelines and regulations.

 

  1. With relevant parties from programs, finance and contracts and grants, support the development of subproject documents, work plans and budgets.

 

  1. Oversee capacity building activities and other support to local implementing agencies (IAs) in the focus states.

 

  1. Serve as point of contact for logistical and administrative needs in the state.

 

  1. Coordinate all administrative and secretarial support services for the field office (as relevant).

 

  1. Keep proper office records/filings as appropriate.

 

  1. Record minutes of staff meetings and circulates same amongst the field staff.

 

  1. Coordinate all travel details/logistics for the staff, consultants and TDyers’ including booking hotel accommodations and arranging for airport and hotel pick-ups.

 

  1. Provide logistic support for workshops and trainings.

 

  1. Coordinate all records/storage of supplies for the state office.

 

  1. Ensure that a register for Inventory Supplies and Non-expendable property is maintained and updated in a timely manner, and ensure the safety of MAPS project property.

 

  1. Perform other duties as assigned.

 

 

Knowledge, skills and abilities:

  1. Knowledge of local and donor contractual requirements and regulations

 

  1. Knowledge of generally accepted accounting, budgeting and practices.

 

  1. Ability to work with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance.

 

  1. Demonstrated analytical skills in the interpretation of budgetary, financial and related management information.

 

  1. Report writing skills and be able to communicate with impact.

 

  1. Handle financial and quantitative information with accuracy and precision; resourceful in gathering and analyzing financial data.

 

  1. Must exhibit high levels of professionalism, integrity and ethical values at all times.

 

  1. Time management skills, both in planning and organizing work to meet deadlines.

 

  1. Ability to effectively communicate financial and internal control issues to staff with little or no financial background.

 

  1. Ability to travel a minimum of 25%.

 

Qualifications and requirements:

 

  1. BSc. Or HND in Accounting, Business Administration or Economics and 4 years relevant experience.

 

  1. Minimum of 2 years supervisory experience in office management and administration.

 

  1. Experience in managing financial records of donor-funded organizations, and familiarity with donor and local contractual procedures is an advantage.

 

 

Additional Information:  

 

Supervisory Responsibilities - Supervises Drivers and Utility/Office Assistant at state office

 

APPLY FOR KEBBI

APPLY FOR AKWA IBOM

 

 

 

Utility/ Office Assistant (MAPS project)

Position Summary: 

The Utility Worker will supervise cleaning, organizing & upkeep tasks related to maintaining the MAPS Office. S/he provides administrative/logistic supports where needed and tasks will prepare food and beverages as requested. The Utility Worker may perform additional tasks as needed.

 

Essential Job Functions: 

Under the supervision of the Program and Administrative Officer, the Utility Worker will perform the following job duties:

  1. Maintain the premises of the FHI360 /MAPS office, supervise cleaning and organizing the offices, hallway, kitchenette, and bathrooms.
  2. Perform administrative and front desk tasks (e.g., filing, photocopying, answering telephones and directing visitors).
  3. Provide logistics support to training
  4. Manage Admin. stock and provide monthly report of stock.
  5. Ensure timely supplies and distribution of stock on need basis.
  6. Monitor the safety and security of the office, reporting any suspicious persons or behavior to supervisor immediately. 
  7. Provide Program/ Admin. Officer or FAA with routine updates on the status of office supplies and office conditions.
  8. Assist in routine servicing and maintenance of office equipment
  9. Prepare food and beverages as requested
  10. Perform other duties as directed by the supervisor.

 

Experience:

  1. HND preferred, though not required.
  2. Minimum of one year of similar experience and duties

 

Specific Knowledge

Requirements:

  1. Sufficient familiarity with standard office equipment (ie, phone, fax, photocopier, scanner, copier) so as to perform basic administrative tasks. 
  2. Excellent cleaning and food preparation skills.
  3. Good interpersonal skills.
  4. Good planning and organization skills.

 

Supervisory Responsibilities:

NA

 

Equipment To Be Used:

Typical office equipment like computer, copier, scanner, telephone and others.

 

Typical Physical Demands:

Position may require periods of standing and movement for over three hours or more per day.

 

APPLY FOR KEBBI

APPLY FOR AKWA IBOM

 







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