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Executive Assistant To The CWALINTOP & Internal Communications Manager At Maersk

Date Posted: 24/Jan/2014
Deadline: 06/Feb/2014

Maersk Line is the world's largest container shipping, serving customers all across the globe. Maersk Line has 25,000 employees across 325 offices in more than 125 countries. As a leading provider of container shipping services, Maersk Line’s mission is to provide opportunities in global commerce. Maersk Line helps customers source goods from anywhere in the world, creating efficiencies in their supply chains, and making it possible for commodities to reach new markets more quickly. Maersk Line sets the standards in ensuring continuous and consistent reliable and quality service to its customers and is regarded amongst the most reliable carriers in the world.

The role is responsible for: 1. Supporting and assisting the Cluster Top in managing all business related activities and tasks, as well as administration. Becoming a true ‘right hand’ to the Cluster Top in order to assist with the achievement of all the business targets.
2. Coordinate internal communication across the cluster.
3. Manage or participate in projects, where directed by the Cluster Top.

We Offer
i. Exposure to all aspects of cluster management.
ii. Develop proficiency in the compilation, setting and analysis of Liner business metrics.
iii. Develop strategy planning and execution proficiency.
iv. Managing and driving organizational change.
v. Unique executive coaching experience.
vi. Insight to the corporate structure, functioning and behavior of the company.
vii. Exposure to top executives.
viii. To gain global experience within leadership.
ix. Increase communication capabilities.

Key Responsibilities
1. Supporting Cluster Top
• Managing all administration for Cluster Top, including owning his calendar, scheduling meetings, managing travel arrangements; in order to enable the Cluster Top to maximize his productivity.
• Preparation of Cluster Top presentations for town halls, CLT meetings, senior leadership visits, industry parlays etc.
• Preparation of travel packs for Cluster Top, to ensure country visits are focused and results are maximized.
• Coordination of the Cluster Top’s tasks and projects.
• Constant follow up on action items delegated by the Cluster Top to his team, and ensuring tasks are completed or extended before the deadline.
• Coordination and participation in various leadership meetings including VIP visits.
• Attending monthly management and bi-weekly BPM meetings, noting action points and following them up. Compiling prior prepared input in standard format from CM’s/FMs to ensure productive BPM discussions.
• Ensure the constant scanning of the local media to ensure that the Cluster Top is always updated on relevant events.
• Organize Cluster Top’s HR processes (annual appraisals, periodic reviews, coaching sessions, MD Luncheons)
• Maintain Cluster Top’s Operating System.
• Liaison with local shareholders/directors.

2. Internal Communication
• Act as the anchor point for CENCOM.
• Develop and execute internal communications plan with primary focus on Nigeria and support to daughter countries.
• Regular and up to date communications to local organizations in line with CEN/AFR initiatives.
• Drafting of newsletters, in close coordination with Cluster Top.
• Prepare specific announcements to the local organization.
• Arrange the weekly blitz.
• Own the local intranet site. Align with all functions to make sure the cluster’s intranet site reflects the business.

3. Project Management
• Active participation in projects as relevant.
• Drive projects, where directed by Cluster Top.
• Maintain Cluster/Nigeria Leadership VMS.
• Own MWB Agenda in CWA.
• Organize the Danish stand at the annual ‘Sail Around the World’ event.

Who we are looking for• Knowledge of the business and local environment.
• High proficiency in the use of Microsoft Office suite.
• Project management experience with emphasis on stakeholder management.
• Good attention to detail and excellent organizational skills.
• Ability to work both independently and within a group.
• Ability to handle confidential information.
• Ability to set priorities, multi-task and keep several tasks going at once.
• Demonstrated skills in writing, editing and effective dissemination of information to wide audiences.
• Strong inter-personal and cross cultural skills •
• Good knowledge of branding and communication guidelines.
• Demonstrated ability to think and write clearly, creatively and persuasively.

Method of Application

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