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Receptionist At Deep Blue Energy Services

Date Posted: 12/Jan/2014
Deadline: Not Specified

About this job

PURPOSE OF THE POSITION
The Receptionist is responsible for greeting, welcoming and directing them appropriately, notifies company personnel of visitor arrival, and maintains in-coming and out-going mails and telecommunications system.

RESPONSIBILITIES
•    Provide office support services in order to ensure efficiency and effectiveness within the Office

MAIN ACTIVITIES
•    Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries
•    Directs visitors by maintaining employee and department directories
•    Monitors the use of the logbook
•    Maintains safe and clean reception area by complying with procedures, rules, and regulations.
•    Receive, direct and relay telephone messages
•    Sign in all in-coming and out-going mails
•    Open and date stamp all correspondence
•    Assist in the planning and preparation of meetings, conferences and conference telephone calls
•    Performs other duties that may be required.
•    Responsible for flight and hotel bookings for staff

PERSON SPECIFICATION
•    Well-organized
•    Friendly and polite (manners cost nothing after all)
•    Efficient
•    Able to deal with difficult clients or customers (not everyone knows the manners rule)
•    Self-motivated
•    Good with computer systems
•    Have polished communication skills

EDUCATIONAL QUALIFICATION/MINIMUM REQUIREMENTS
A degree in any related field.  2 years minimum qualification of relevant working experience in general office, or administrative support work.

 

Method of Application

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