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Receptionist At FMC Technologies

Date Posted: 07/Jan/2014
Deadline: 31/Mar/2014

Job description

Department
FMC Onne Base
Responsibilities
Performs the most duties, requiring thorough knowledge of the department and corporate policies and procedures. Answers and directs phone calls at the Base and greets visitors at the FMC Onne base. Receives priority courier deliveries and ensures timely delivery to recipients. 
Main Tasks
- Answers and directs telephone calls and visitors to the appropriate department/employee. Takes accurate phone messages when necessary and ensures that messages are responded to or delivered in a timely manner. 
- Receives high priority deliveries and ensures timely notification to recipient
- Must be proficient in FMC procedures concerning visitor policies.
- Maintains accurate log books for courier deliveries to company and other duties as assigned. 
- Keep updated on organizational changes within the entire FMC company and be familiar with all FMC business units, acquisitions and the appropriate contact information for each.
- Ensure that the office areas maintain a professional appearance at all times
- Maintains efficient paper and electronic filing system and ensures quick retrieval of requested documents.
- Performs some clerical and administrative duties including typing, proofreading, editing documents and time entry.
- Enters data from various sources into spreadsheets, verifies input and calculations. Regularly develops original and complex spreadsheets, databases and reports. 
- Maintains an adequate inventory of Office supplies
- May schedule and maintain calendar of appointments, meetings and travel itineraries for department staff and may coordinate related arrangements. Ensures accurate and timely communication to involved parties.
- May plan, coordinate and make arrangements for on-site and offsite Conferences, meetings and special events. Ensures accurate and timely communication to involved parties.
- Identifies and suggests ways to improve the efficiency and effectiveness of the department.
- May assist Supervisor in team building, time management, setting and achieving organizational objectives and proposing process improvements.



Skills And Requirements

- Minimum Higher National Diploma, bachelors preferred. Two-three years’ experience in an office environment preferred.
- Understanding of policies and procedures that apply to a corporate business environment. 
- Above average interpersonal skills for inter-departmental and visitor interaction.
- Demonstrated resourcefulness and initiative to complete difficult assignments.
- Experience in coordinating people and events.
- Above average interpersonal skills for inter-departmental, customer interaction, and executive contacts. 
- Excellent verbal and written communication skills. 
- Excellent PC skills including proficiency in mastery of Microsoft Office suite (Word, Excel, PowerPoint, project). Ability to use and manage advanced software packages and sharepoint type sites.
- Must have the ability to handle many diverse tasks simultaneously and be able to work effectively

Method of Application

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