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Jobs At EHealth Systems Africa - 8 Positions

Date Posted: 22/Mar/2014
Deadline: Not Specified

Chief Financial Officer

Summary:    The Chief Financial Officer (CFO) will design and manage a high performing Finance Department. Reporting to the Executive Director (ED) and serving as an integral member of the Executive Team, the CFO will be responsible for financial planning and management for eHealth Systems Africa Ltd., a $20M, 501(c)(3) not-for-profit, non-government organization (NGO). The CFO is integrally involved with all aspects of fiscal policies and collaborates with fellow Executive Team members in a variety of areas – all focused on maintaining a financially healthy and efficient organization. The CFO has strategic and operational responsibility for accounting, revenue cycle, investment management, payroll, purchasing, and facilities. The CFO will support Board committees of eHealth Systems Africa Ltd. 

The CFO is a financial professional with a collaborative leadership style and a strong capacity for strategic and business thinking. This leader is able to manage effectively in a complex organization in a growing health care management and information systems and services environment.

Essential Duties and Responsibilities:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Other duties may be assigned.

Financial Planning and Management 

  • Designs and ensures maintenance of appropriate internal controls and financial procedures.
  • Designs functional and programmatic responsibilities of finance team.
  • Oversees the preparation of financial statements and reports and provides project analysis for management and Board/Committees in areas including income and expenses, cash management, accounts receivable, restricted and unrestricted assets, and investments.
  • Partners with affiliated NGO’s, state and government officials and department management to support financial goals and projects and help pinpoint potential weaknesses or challenges.
  • Works in collaboration with the ED to secure and negotiate favorable terms for contracts with partners, world health organizations, insurers, managed care organizations, and other relevant third party reimbursers. 
  • Works in collaboration with the ED on grant development and is responsible for reporting to partners.
  • Identifies and improves payment opportunities to maximize receivables.
  • Oversees the payroll function to ensure accurate processing of the employee payroll; payment and filing of all government taxes; and compliance with all applicable laws.
  • Oversees centralized purchasing of inventory, supplies and capital projects.


Fiscal Policies, Compliance and Audits

  • Develops, updates, and oversees implementation of all finance policies, including ones relating to accounting, receivables, purchasing, internal controls, cash management and related functions.
  • Adheres to laws and regulations that affect eHealth Africa funding and operations.
  • Assures that fiscal management is in compliance with accounting standards (IFRS and/or GAAP), government funding requirements, reporting regulations, and regulatory filings.
  • Arranges for and ensures completion of independent annual audit, non-profit tax and other periodic audits.


Budget Management 

  • Working with the Executive Team, oversees planning, development, implementation, and monitoring of the eHealth Africa operating and capital budgets.
  • Oversees departmental and monthly approval and processing of revenue and expenditures, cash flow and capital purchases.

Other Essential Duties and Responsibilities

  • May travel between company worksites.
  • Presents a professional demeanor at all times.  Approaches others in a tactful manner.  
  • Reacts well under pressure.  Treats others with respect and consideration regardless of their status or position.  Accepts responsibility for own actions.  Follows through on commitments.
  • Is consistently at work and on time.
  • Participates in and promotes a positive, supportive, cooperative team environment.
  • Attends and participates in staff meetings, training classes and supervision.
  • Adheres to Policies and Procedures.
  • Adheres to eHealth Africa Code of Conduct as well as ethical standards of the field.

Supervisory Responsibilities:  Carries out supervisory responsibilities in accordance with the organisation's policies and applicable laws.  Responsibilities include interviewing, hiring and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. Supervises Finance Department staff.  

Qualifications:  The requirements listed below are representative of the knowledge, skill and/or ability required to successfully perform this job.

Education/Experience

  • MBA or Master’s degree from college or university in Finance or Accounting (Commerce). Significant and advanced financial management and accounting experience may substitute for the Master’s degree.
  • Minimum of 10-15 years relevant finance, accounting and supervisory experience, five of which must be at the management level.
  • Non-profit finance experience preferred.
  • Strong financial management expertise, including financial planning and modeling and risk management.
  • Ability to effectively present information to employees, management and Board.
  • Working knowledge of IFRS and/or GAAP accounting standards and experience with A-133 audits desired.
  • Ability to work with internal customers to determine financial data needs
  • Ability to effectively participate in team management structure and to lead a team approach to achieving financial goals.
  • Ability to apply skills and critical thinking to contribute to the success of organizational priorities that may lie outside of the normal accounting function.
  • Ability to think conceptually and deal decisively with practical matters.
  • Ability to motivate, coach, and develop staff.
  • Self-motivated, organized, dependable, and discrete.
  • Excellent oral and written communication skills.
  • Proficiency in Excel required and experience with QuickBooks preferred. 

Certifications and Licenses

  • Certified Public Accountant (CPA) or equivalent

Computer Skills

  • Advanced computer skills, including Microsoft Windows and Microsoft Office Suite.
  • Proficiency working within specialized software utilized in program

Language Ability

  • English is the spoken and written language.
  • Ability to read, analyse, and interpret general business periodicals, professional journals, or government regulations.
  • Ability to write reports, business correspondence, and procedure manuals.
  • Ability to effectively present information and respond to questions from groups of managers, employees and the general public.

Math Ability

  • Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.

Reasoning Ability

  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

 

CLICK HERE TO APPLY

 

 

 

EOC Staff (YOBE)

Overview
Emergency Operation Centres (EOCs) are currently being developed for the management for the polio epidemic. Governmental agencies and NGOs are uniting to fight polio together through the shared use of the EOCs. Representatives from the NPHCDA, WHO, UNICEF, CDC, FMOH, McKinsey, and Rotary will be stationed at the EOCs hosted in key states.

 

Office Manager responsibilities:

  • General oversight of the EOC
  • Maintain organisational procedures
  • Maintain electric and hard copy filing system
  • Resolve administrative problems and inquires
  • Organising meetings and setting up the meeting room and technology 
  • Managing other staff members (Administrative Coordinator, Cleaning staff, Guards, etc)
  • Keeping track of who is using and how they are using the EOC
  • Fixing any facility issues such as plumbing, roofing, etc
  • Maintain office supply inventories
  • Managing all technical equipment (printers, computers, projectors, etc)
  • Manage daily task managers and email reminders

Administrative Coordinator responsibilities:

  • Assume receptionist duties, greet public and refer them to appropriate staff members, answer phones, route calls, and take messages
  • General clerical duties including photocopying, fax, mailing
  • Assist admin and partners with administrative duties as requested
  • Retrieve documents and/or supplies for admin and partners
  • Prepare and modify documents including correspondence, reports, drafts, and emails
  • Record, compile, and transcribe minutes of meetings
  • Organizing meetings and setting up the meeting room and technology 
  • Assist in managing all technical equipment (printers, computers, projectors, etc)
  • Arrange lunches, dinners, and refreshments

 

CLICK HERE TO APPLY

EOC staff (BAUCHI)

Emergency Operation Centres (EOCs) are currently being developed for the management for the polio epidemic. Governmental agencies and NGOs are uniting to fight polio together through the shared use of the EOCs. Representatives from the NPHCDA1, WHO2, UNICEF3, CDC4, FMOH5, McKinsey6, and Rotary7 will be stationed at the EOCs hosted in key states.


We are currently seeking a State Manager to manage each EOC. This person will need to be highly organised, proficient in the use of computers and technology, motivated, and communicative. The diverse needs of the EOC will require that the State Manager be an innovative thinker and problem solver. This is a unique opportunity to assist in eradicating polio from Nigeria.


Key responsibilities involve:
General oversight of the EOC
Maintain organisational procedures
Maintain electric and hard copy filing system
Resolve administrative problems and inquires
Organising meetings and setting up the meeting room and technology
Managing other staff members (Administrative Coordinator, Cleaning staff, Guards, etc)
Keeping track of who is using and how they are using the EOC
Fixing any facility issues such as plumbing, roofing, etc
Maintain office supply inventories
Managing all technical equipment (printers, computers, projectors, etc)
Manage daily task managers and email reminders


State Manager will need:
Strong business administration knowledge
Basic accounting skills with a high degree of accuracy
Advanced use in computers and technology
Ability to produce business correspondence, proofread for grammar, spelling and punctuation
with a high degree of accuracy
Experience scheduling meetings
Excellent writing and reading skills
Ability to resolve conflicts
Excellent communication skills – written and verbal

 

CLICK HERE TO APPLY

 

 

GIS Team Support Consultant (KANO)

Consultancy Period: available now – December 31, 2014 (with possible extension)

Location: Kano, Nigeria with travel as needed

Salary: Competitive and depends on experience. Includes benefits (housing & health insurance)

Definition of Work

The GIS Team Support Consultants provide expertise and focused work in areas where our GIS Team needs further support. Currently these are in the fields of Map Production (using ArcGIS), GeoDatabase Management (ArcSDE with SQL Server 2008, and 2 way sync), implementation of supportive tools and technologies (particular open source GIS tools), image processing and semi-automated feature classification.

Examples of Duties

  • Supports all aspects of eHealth Africa's GIS program
  • Provide direct GIS applications technical support
  • Support training of junior GIS technicians
  • Support the development of GIS applications (some programming, python, and scripting knowledge required)
  • Produces maps, displays, and figures as needed for project related activities
  • Provides GIS analysis, queries, searches, and data manipulation
  • Provides expertise to staff, engineers, planners, and developers regarding GIS information
  • Responsible for the accuracy of GIS data sets
  • Provides training and GIS software support
  • Oversees the transfer of field data into GIS coverage or datasets
  • Compiles detailed records and reports.

Required Skills

  • Advanced knowledge and experience with ESRI software, specifically ArcGIS suite (ArcInfo, ArcView, ArcCatalog, ArcToolbox) and extensions
  • Advanced knowledge and experience with ERSI ArcGIS Enterprise Server
  • Advanced Database and information management knowledge
  • Programming and Scripting with Python
  • Experience and skills with other GIS tools (ie Quantum GIS, OpenGeoSuite, Tilemill, etc)
  • Ability to perform GIS data conversion/editing, GIS map production, spatial database management, spatial analysis/reporting tasks
  • Strong understanding of GIS concepts and spatial data
  • Strong catographic/data management skills needed to perform job duties
  • Excellent working knowledge of Excel, including ability to create formulas and functions, fluidly manage and analyze data, and ensure integrity of data. Must understand data types, how to import and export data from DBFs, personal geodatabases or text files and the limitations on the data in each of these formats in Excel, Access and ArcGIS.
  • Strong understanding of Access tables and queries with the ability to write simple SQL statements. Ability to create and modify forms and reports.
  • Strong leadership, mentoring, and team-building skills are crucial.
  • Experience with project management, including planning, statements of work, budgets, and scheduling.
  • Ability to network within the office and educate co-workers about capabilities and applications of GIS.
  • Proficient in the understanding and use of GIS for mapping and tracking
  • Ability to communicate effectively both orally and in writing
  • Ability to establish and maintain effective working relationships with staff, contractors, other professionals, and the general public.

Education and Experience

  • BA/BS in Geography, Cartography, Planning, Natural Resources, Engineering, or GIS related field.
  • Masters Degree in related field is a plus
  • Minimum of five (5) years of applied GIS experience
  • Professional technical experience with designing, creating, editing, and maintaining geodatabases and metadata for numerous projects.
  • Professional technical experience with SQL Server/Access and Postgres/Postgis DBMS's at a strong working level.
  • Good presentation and speaking skills.

 

 

CLICK HERE TO APPLY

 

HR Generalist

Summary:    The Human Resources Generalist administers various human resources services, policies and programs. S/he serves as a strategic partner, aligning business objectives with employees and management.

Essential Duties and Responsibilities:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Other duties may be assigned.

  • Administers various human resources plans and procedures in the functional areas of employee relations, human resources information systems, training, recruitment, compensation and other programs as assigned.
  • Ensures compliance with employment laws and regulations.
  • Administers personnel policies and procedures under management guidance.
  • Maintains and ensures security of all employee records.  Maintains compliance with national, state and company regulations and policies concerning employment and recordkeeping.
  • Administers employment activities and employee relations, including serving as the point of contact for employees and managers to discuss ER issues and develop strategies to resolve problems.  Ensures consistent interpretation and implementation of policies and procedures and provides HR insight and coaching to managers and employees, involving the HR Manager as needed. Carries out investigations. Conducts employee exit interviews. Works on various employee relations projects.
  • Coordinates the Performance Management Program with business units and employees for 30/60/90 day appraisals. Attends performance appraisal meetings with employees and business unit leaders.
  • Maintains and processes accurate employee information on computerized Human Resources Information Systems (HRIS).  Analyses, implements and maintains the HRIS system including security and upgrades. Serves as the liaison for HRIS users and provides training to staff on the HRIS system. Prepares a variety of reports and statistical summaries on employee information.
  • Provides regularly scheduled and as needed New Employee Orientation training and works with business units to provide an excellence focused experience for new employees.  Recommends and provides training.  Assists with preparation of multi-media training materials and delivers those materials in a classroom or work environment. 
  • Assists Recruiter with recruiting, testing, interviewing and reviewing the qualifications of prospective employees, either recommending, rejecting or referring applicants possessing satisfactory qualifications to hiring managers for further consideration. Knows current labour supply and complement of available labour force.  Checks references of candidates or evaluates reference checks performed by subordinates.  May be authorized to make an offer of employment. Must be capable of evaluation of technical qualifications of candidate, since much of work is performed in the field.  Must be thoroughly familiar with equal employment opportunity regulations and the organization's affirmative action program. 
  • Assists with annual update of the organization’s compensation plan; rewrites job descriptions as necessary; reviews and analyzes salary surveys.
  • May frequently travel between company worksites.
  • Presents a professional demeanor at all times.  Approaches others in a tactful manner.  Reacts well under pressure.  Treats others with respect and consideration regardless of their status or position.  Accepts responsibility for own actions.  Follows through on commitments.
  • Is consistently at work and on time.
  • Participates in and promotes a positive, supportive, cooperative team environment.
  • Attends and participates in staff meetings, training classes and supervision.
  • Adheres to Policies and Procedures.
  • Adheres to eHealth Africa Code of Conduct as well as ethical standards of the field.

Qualifications:  The requirements listed below are representative of the knowledge, skill and/or ability required to successfully perform this job.

Education/Experience
    Bachelor's degree from college or university in Business, Human Resources or related field.
    Minimum of three years of experience in recruitment and employment, personnel records, employee relations, training special projects and government regulation, or an equivalent combination of education and experience.
Certifications and Licenses
    Professional in Human Resources (PHR) is preferred
Computer Skills
    Advanced computer skills, including Microsoft Windows and Microsoft Office Suite.
    Proficiency working within specialized software utilized in program.
Language Ability
    English is the spoken and written language.
    Ability to read, analyse, and interpret general business periodicals, professional journals, or government regulations.
Ability to write reports, business correspondence, and procedure manuals.
    Ability to effectively present information and respond to questions from groups of managers, employees and the general public.
Math Ability
    Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.
Reasoning Ability
    Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

 

CLICK HERE TO APPLY

 

 

HR Recruiter

Summary:    The Human Resources Recruiter specializes in providing full-cycle recruiting services, including HR metrics and training which align with the strategic goals of the organization. Ensuring a seamless, candidate-friendly hiring process, the Recruiter maintains clear lines of communication with candidates and leadership by providing stellar and timely customer service and project management.

Essential Duties and Responsibilities:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Other duties may be assigned.

  • Recruits qualified professional, technical and administrative candidates for proposals, field-programs, local hires and consulting. 
  • Develops and maintains a thorough understanding of program staffing structures and project requirements.  Knows current labour supply and complement of available labour force. Collaborates with business development, technical experts and project management teams to develop strategic recruitment campaigns.
  • Ensures compliance with labour laws and regulations. Understands equal employment opportunity regulations, the organization's affirmative action program and best practices for recruiting and hiring.
  • Serves as the Administrator and primary liaison with The Resumator applicant tracking, social recruiting, and hiring system.
  • Actively sources candidates, employs social networking tools, calls, in-person networking and other search techniques to attract passive and active candidates and provide an engaged, diverse talent pool for current and forecasted staffing needs.
  • Conducts testing, interviewing and reviewing of qualifications of prospective employees, either recommending, rejecting or referring applicants possessing satisfactory qualifications to hiring managers for further consideration. Must be capable of evaluation of technical qualifications of candidates, since much of work is performed in the field.  
  • Checks references of candidates or evaluates reference checks performed by subordinates.
  • Makes offers of employment. Completes appointment letter, Personnel Action Form and Contract, and additional new hire documents.  Receives executed documents.
  • Coordinates new hire process with other HR Department staff and new employees to ensure an excellence focused experience for new employees.
  • Coordinates the timely collection, verification, and editing of all proposal submission materials, including CVs, biographical data, forms and letters of commitment.
  • Works with pricing team on proposal budget formulation to include country specific allowances, benefits and salary data.
  • Represents the organization at career fairs and networking events.
  • Works with HR Manager and hiring managers to identify training needs.  Develops and provides training and coaching that may include managerial development for interviewing and hiring.  
  • Provides HR Metrics to business unit leaders to support strategic business objectives. Reviews and measures processes, practices and results to improve performance.
  • May frequently travel between company worksites.
  • Presents a professional demeanor at all times.  Approaches others in a tactful manner.  Reacts well under pressure.  Treats others with respect and consideration regardless of their status or position.  Accepts responsibility for own actions.  Follows through on commitments.
  • Is consistently at work and on time.
  • Participates in and promotes a positive, supportive, cooperative team environment.
  • Attends and participates in staff meetings, training classes and supervision.
  • Adheres to Policies and Procedures.
  • Adheres to eHealth Africa Code of Conduct as well as ethical standards of the field.

Qualifications:  The requirements listed below are representative of the knowledge, skill and/or ability required to successfully perform this job.

  • Excellent relationship-building with consultative and influencing skills.
  • Sound judgment with ability to make timely decisions, exercise discretion and maintain a high degree of confidentiality.
  • Extremely organized with the ability to manage deadlines.
  • Excellent negotiation skills.
  • Excellent track record of identifying talent for winning proposals.

Education/Experience
    Bachelor's degree from college or university in Business, Human Resources or related field.
    Minimum of three to five years of progressively responsible experience in recruitment, or an equivalent combination of education and experience.
Experience working for a non-profit or an international NGO, grant or contract-based environment is preferred. 
Certifications and Licenses
    Professional in Human Resources (PHR) is preferred
Computer Skills
    Advanced computer skills, including Microsoft Windows and Microsoft Office Suite.
    Proficiency working within specialized software utilized in program.
Language Ability
    English is the spoken and written language.
    Ability to read, analyse, and interpret general business periodicals, professional journals, or government regulations.
Ability to write reports, business correspondence, and procedure manuals.
    Ability to effectively present information and respond to questions from groups of managers, employees and the general public.
Math Ability
    Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.
Reasoning Ability
    Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

CLICK HERE TO APPLY

 

 

Logistics Team Member

This position is responsible for overseeing all logistics related aspects of eHealth’s vaccination tracking and map correction projects. In close collaboration with other logistics staff and program administrators, this person will anticipate logistics needs to ensure that operations team members are supplied and supported during vaccination campaigns and data collection trips. 

Responsibilities:

  • Prepares equipment, overnight kits, forms, and funds for dispatch teams to support vaccination campaigns and data collection projects
  • Maintains daily contact with operations team members during IPDs and data collection activities to provide guidance and support, and to assist with any issues that the team encounters in the field
  • Surfaces all problems in the field, and any technical issues to the appropriate personnel for resolution 
  • Creates and maintains the campaign checklist for each LGA to record pertinent details about the IPD activities in the LGA
  • On a daily basis, prepares and submits clear, concise, and timely reports to program administrators
  • Inventories stock and ensures the logistics team has adequate supplies to support vaccination campaigns and data collection projects
  • Receives, sorts, logs, and ensures timely and secure storage for incoming purchases and equipment that is returned from the field
  • Ensures equipment is purchased, used, replaced, and disposed in accordance with eHealth’s policies and procedures
  • Identifies equipment issues, and makes efficient arrangements for equipment repairs and replacement parts
  • Supports all aspects of the organization’s asset tracking and management initiative
  • Works collaboratively with other logistics staff and managers to achieve common goals, and develop a highly productive environment
  • Communicate effectively with team members and partner organizations to establish trust and promote the organization’s core values of ethics and integrity
  • Other duties and tasks may be assigned as appropriate

CLICK HERE TO APPLY

 

 

Office Manager

Summary:    The Office Manager is responsible for the day-to-day management and changing priorities of the headquarters office.   Diligent, enthusiastic, with a can-do attitude, this individual organizes staff work, meetings, and manages a variety of schedules.   S/he interacts daily with a group of diverse colleagues carrying out a range of administrative and financial related tasks and ensures the smooth running of the office.  

Essential Duties and Responsibilities:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Other duties may be assigned.

  • Responsible for handling day-to-day office questions and general program matters.  Responds in a timely and effective manner, ensuring excellent customer service at all times.   
  • Organizes staff work: maintains staff calendar, daily progress calls to staff, monitors daily staff reports
  • Schedules meetings and conference/meeting rooms, coordinates meeting room layouts and set-ups, audio visual needs, food and beverage needs and supplies
  • Prepares meeting agendas, records meeting minutes, and transcribes minutes
  • Conducts regular safety inspections and holds regular safety meetings.  Meets with management to plan and implement further improvements in the Company’s safety program.
  • Maintains accurate records and generates a variety of reports utilizing spreadsheets and databases
  • Maintains the condition of the office and arranges repairs, as necessary
  • Maintains office supplies and equipment.
  • Records office expenditures and manages budget
  • Manages office phone line and reconciles billing
  • Coordinates shipments – imports and export – and prepares documentation
  • Arranges travel and transportation (via air and drivers)
  • Assists with management of domestic staff in absence of directors
  • Ensures compliance with laws and regulations.
  • May frequently travel between company worksites.
  • Presents a professional demeanor at all times.  Approaches others in a tactful manner.  Reacts well under pressure.  Treats others with respect and consideration regardless of their status or position.  Accepts responsibility for own actions.  Follows through on commitments.
  • Is consistently at work and on time.
  • Participates in and promotes a positive, supportive, cooperative team environment.
  • Attends and participates in staff meetings, training classes and supervision.
  • Adheres to Policies and Procedures.
  • Adheres to eHealth Africa Code of Conduct as well as ethical standards of the field.

Qualifications:  The requirements listed below are representative of the knowledge, skill and/or ability required to successfully perform this job.

Education/Experience
    Bachelor's degree from college or university in Business, Finance or related field.
    Minimum of two years of experience in office management, finance administration or an equivalent combination of education and experience.
Certifications and Licenses
    First Aid  and Health & Safety qualifications desirable
Computer Skills
    Advanced computer skills, including Microsoft Windows and Microsoft Office Suite.
    Proficiency working within specialized software utilized in program.
Language Ability
    English is the spoken and written language.
    Ability to read, analyse, proof and edit documents, and interpret general business periodicals, professional journals, or government regulations.
Ability to write reports, business correspondence, and procedure manuals.
    Ability to effectively present information and respond to questions from groups of managers, employees and the general public.
Math Ability
    Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.
Reasoning Ability
    Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

CLICK HERE TO APPLY







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