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Michael Stevens Consulting Recruiting For A Market Leader In Brand And Advertising

Date Posted: 31/Mar/2014
Deadline: 08/Apr/2014
  • Specialization Admin / Finance
  • Industry
  • Experience 0 year(s)
  • Location Nigeria

Our client is a market leader in the area of brand and advertising with over 12 years in the Nigerian Market, they have grown to be known for quality and effective execution. They currently have vacancies to fill and these are as listed below:

1) Finance & Admin Manager:

Main Responsibilities:
- Updating of General ledgers on daily basis
- Supervision of Issuance and preparation of Invoices and receipts to ensure compliance with agreed standards and deadline
- Ensure prompt and timely Preparation & Management of Weekly Receivables report and tracking for follow up to ensure collections to agreed terms.
- Management & Preparation of Monthly payables Report, along with monthly costs budget. 
- Preparation of Monthly Statement of Receipts & Disbursement Report
- Banking & bank transactions such as cheques lodgments, cheque renewal, statement of account, etc.
- Preparation of Monthly Bank Reconciliation Statement
- Responsible for Expenses Control, Petty Cash Management & Control of petty expenses.
- Preparation of business balance sheet, profit and loss statement on monthly basis and management accounts, and other financial reports annually.
- Management of monthly payroll
- Ensure Monthly remittance of PAYE, VAT, WHT & other statutory returns
Preparation of payments Vouchers and issuance of cheques.
- General Filling & documentation of accounts & financial transactions (record of invoices, support documents, memos, etc).
- Ensure protection for assets through adequate record keeping, maintenance of assets register & insurance coverage.

Finance & Investment Functions

- Analyze Financial statement & other relevant data & prepare evaluation report to determine the degree of risk in accepting credit (credit for project funding, PO financing or invoice discounting) and making appropriate recommendations.
- Review individual or commercial customer files to identify how business relationship can be improved. 
- Review liquidity, profitability, and credit histories of the business and make appropriate recommendation.
- Analyze financial data such as income growth, quality of management, and market share to determine expected profitability of loans.
- Provide relevant support to the Managing Director in the area of business investment, with specific focus on returns.
- Negotiation with bankers to secure best rate for fund and investments.
- Management of correspondences and functional relationship with bankers.
- Provide summary weekly finance reports.

Administrative Functions
- Office & Facility management: Manage the Administrative Officer to ensuring office & Office equipment (computers, Copier, Projectors, air-conditioners, telephone, internet etc) including company vehicles and power generating sets, are in good working conditions by conducting periodic checks and providing appropriate logistics for their maintenance to schedule. 
- Must oversee maintenance and repair of electrical and mechanical systems and manage cleanness & neatness of the general office at all time.
- Procurements: Provide effective support in Implementing company’s procurement policy and manage the Admin Officer responsibility of the purchase, storage and management (allocation & distribution) of office needs- stationery, computer consumables , water, provisions, diesel for generator running newspapers & periodical, etc.
Maintain and keep record of Company’s Suppliers and Other Service providers’ details and list, agreement and contract documents.
- Manage artisans to ensure effective delivery of job to agreed standard and time line.
- Ensure prompt settlement of monthly electricity and refuse disposal bills and annual land use charge fee and other statutory and regulated fees and charges that may from time to time be introduced
- Receives, verify allocation for all stationery requisitions
- Monitor and maintain stationery usage 
- Provide weekly updates on administrative activities 
- Ensure proper filing and documentation of admin transactions by the Administrative Officer.
- Any other delegated assignment 

1. Degree or HND in Accounting, Finance or other relevant disciplines
2. Membership of Relevant Professional body such as ICAN is a must
3. ACA, or MBA is required
4. Minimum of 4 years with relevant experience 


2) Logistics/Import Executive:

Main Responsibilities:
- Provides strategies for the business in the areas of logistics network by communicating goals and objectives in the areas of contracting, procurement and deployment.
- Create procedures for the operation of processes for timely deployment of product items to Clients.
- Responsible for planning and procurement of logistics related materials to meet customers and business requirements. 
- Responsible for processing relevant trade documents required for imports.
- Liaise with the Clearing Agent for in-bound shipments (Both Air & Sea).
- Ensure timely delivery of the Clearing Agent.
- Receives Purchase Orders on behalf of the company
- Maintain schedule for all Purchase Orders
- Maintain schedule for Client Order Vs Delivery Order
- Raise necessary delivery document (delivery note) and obtain the Goods Received Note (GRN) from Client for payment processing. 
- Attend to Client request or inquiry on Purchase Orders.
- Ensure stocks of items are stored under the right ambiance and temperature to prevent damage.
- Keep and sustain Health Safety Environment (HSE) regulations surrounding the business. 

1. Degree or HND qualification
2. Membership of Relevant Professional body will be an added advantage
3. Minimum of 3 years post Qualification experience in similar role
4. Experience handling importation and clearing will be an advantage.



3) Marketing/Client Service Executive:

Main Responsibilities:
1. Liaise with the line manager on meeting revenue target
2. Execute business plan and strategy for the market that ensures attainment of company sales goals and profitability
3. Implement action plans for effective search of sales leads and prospects
4. Assist in carrying out action plans to penetrate new markets
5. Analyze market demand on monthly basis
6. Collate, Analyze and Interpret & present weekly Report
7. Review on weekly basis, performance towards achieving business revenue target
8. Provides timely feedback to the line manager regarding sales performance
9. Monitoring the execution of clients projects
10. Attending and organizing sales promotional events and exhibitions
11. Ensure product quality is maintained
12. Manage customer data base
13. Provide customer additional information and explain services
14. Ensure 100% customer retention
15. Manage customer complaints and ensure their needs are met
16. Ensure that ordering and receiving of product is done in accordance with company Policy
17. Ensure compliance with business plan and sales strategy for the market 
18. Adheres to all company policies, procedures and business ethics codes and ensure they are communicated and implemented within the group

1) Minimum of B.Sc./Higher National Diploma Qualification
2) Minimum of 3-4 years Sales Management
3) Experience in branding/advertising is an advantage

Qualified candidates should forward cvs to: [email protected] using the position being applied for as the subject of the mail on or before 8th April 2014.

Only shortlisted candidates will be contacted.

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