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NATIONAL CONSULTANT (MONITORING AND EVALUATION) AT UNDP

Date Posted: 14/Mar/2014
Deadline: 01/Apr/2014

Background

The United Nations Office on Drugs and Crime (UNODC) is partnering with the National Agency for the Prohibition of Trafficking in Persons and other Related Matters (NAPTIP) in implementing an European Union funded project on “Promoting better management of migration in Nigeria by combating and reducing irregular migration that occurs, inter alia, through Trafficking in Persons (TIP) and Smuggling of Migrants (SOM).” The project aims to strengthen the national capacity to better combat TIP and SOM in order to maximize the development potential of migration. This will be achieved through the creation of a coordinated, synergized, and comprehensive response at the national, state, and local level that targets both TIP and SOM.

As part of this effort, a number of activities are being implemented to expand NAPTIP’s capacities in various priority areas in order to improve service delivery, particularly in investigations and prosecution, project management, monitoring and evaluation as well as victim support services. A clearly identified priority is the need to enhance the Agency’s coordination and programs development capacities as a means of improving service delivery and expanding NAPTIP’s resources and enhancing its efficiency through the setting up of a Monitoring and Evaluation Unit within the Agency. The unit when set up, will review progress and activities being implemented by the Agency from time to time; Identify problems in planning and/or implementation; seek to draw lessons and best practices that can be used to improve programme/project design, management as well as setting up of new priorities that fully meet the needs of the Agency and make appropriate recommendations to the Management for the achievement of its set objectives. The Agency's strategy (the plan for what will be achieved and how it will be achieved) will be the starting point of the setting up of the M&E unit.

Duties and Responsibilities

Under the supervision of  the Executive Secretary of NAPTIP and UNODC Project Coordinator, and in direct collaboration with NAPTIP Management staff and pioneer staff of the M & E unit, the incumbent will perform the following duties:

     Prepare and submit a workplan of scheduled activities to UNODC and NAPTIP in close consultation with the NAPTIP Management;
    Prepare and submit a written proposal to UNODC and NAPTIP on the methods of and timeline for setting up of the M & E unit for the Agency;In collaboration with NAPTIP staff and UNODC, the consultant will develop outcome and output indicators for the Agency which must be consistent with well-known SMART criteria. (The assessment of the proposed indicators should take into account the expected and realistic frequency of data collection on impact, outcome and output indicators).
    In collaboration with NAPTIP staff and UNODC, the consultant will develop baseline study methodology, including detailed description of data sources, methods of information gathering (including content of questionnaires), sampling strategies (size of samples) and data analysis techniques.

The methodology should also outline the answers to the following questions:

    Who will collect the data?
    What is the cost and complexity level of the data collection process?
    Who will analyse the data?
    Who will report the data?
    Who will use the data?

    In collaboration with NAPTIP staff and UNODC, the consultant will develop a feasible, effective and cost-efficient monitoring system that can be utilized for regular data gathering on impact, outcome and output indicators;
    In collaboration with NAPTIP staff and UNODC, the consultant will develop all the templates to be used in the unit and for the NAPTIP zonal offices inputs into the unit;
    Conduct a Training of Trainers for the selected staff of the unit as well as other key staff of NAPTIP as may be appropriate;
    Evaluate the training and participants in order to make appropriate recommendations to the Agency on the staff of the unit;
    Conduct basic training for selected NAPTIP staff (from various departments and zonal offices) who will be responsible for reporting the departments' and zonal offices activities to the M & E Unit;
    Provide backstopping support throughout the preliminary activities of the setting up of the monitoring and evaluation unit which will establish the baseline data;
     Before the monitoring system is fully launched, it is important to pilot the system to see what works and what does not work. The piloting exercise is intended to test the indicators, data sources, data collection and analysis methods, as well as means of data collection and reporting. Analysis of the results of the pilot will provide an opportunity to review indicators against data collection methods to ensure their relevance, feasibility and cost-effectiveness.

Expected tangible and measurable output(s):

The main output of the assignment is a functional Monitoring and Evaluation Unit and system for NAPTIP. Other specific outputs include the following:

    Workplan of activities to be carried out;
    The proposal for setting up of a functional monitoring and evaluation unit for NAPTIP based on analysis of relevant documentation and an in-house mission to NAPTIP headquarters

The proposal should describe in details and reflect the following elements:

     NAPTIP ownership and sustainability of the unit;
    Simplicity and cost-efficiency;
    Defined responsibility for the management of the monitoring system, i,e. by whom, how and where the system will be managed;
    Defined responsibility for the data collection and maintenance of the monitoring system;
    Credibility, i.e, information produced by the monitoring system should be accurate, trustworthy and accepted by all stakeholders;
    Various templates as specified under the task to be performed by the consultant. Specifically in relation to tasks serial numbers 4, 5 and 6.
    Completion and submission of the report of the Training of Trainers for the pioneer staff of the Unit.
     Analysis of the results of the initial exercises with recommendations for further improvements.
    The final report summarizing all steps and results of the assignment including the initial exercise. The final report will list the recommendations for further improvement of the Monitoring and Evaluation Unit.

Dates and details as to how the work must be delivered:

To fulfil the objectives of the consultancy, the consultant will:

    Study relevant documentation provided by NAPTIP and UNODC, including the Act setting up the Agency and the Strategic Plan of the Agency;

Undertake an in-house assessment mission to NAPTIP Headquarters and/or its zonal offices, as appropriate, which will consist of:

    Interacting closely with NAPTIP Management staff;
    Visiting some of NAPTIP Zonal offices and interacting with some Zonal Commanders;
    Meeting with potential staff of the unit;
    Meeting with some NAPTIP partners and stakeholders to assess the type, nature, volume and level of projects and programmes being implemented by NAPTIP
    Interact/work with designated staff of NAPTIP and UNODC.

    Develop and present the concept of the Monitoring and Evaluation Unit to NAPTIP and other stakeholders at the next NAPTIP stakeholders’ forum, if appropriate;
    After completion of the setting up of the unit, continue to provide backstopping support to NAPTIP throughout the initial and testing activities of the monitoring system;
    Assess the results of the initial exercises and provide recommendations for improvements.

Perfomance Indicators :

    Timely and accurate submission of the documents required;
    Substantive and linguistic quality of the documents prepared;
    Delivery of the Training of Trainers for the selected pioneering staff of the Unit;
    Evaluation of the whole activities by the Management staff of the National Agency for the Prohibition of Traffic in Persons and Other Related Matters (NAPTIP).

Competencies

    Have an understanding of development issues;
    An understanding of organizational issues;
    Research skills;
    A commitment to quality;
    A commitment to deadlines;
    Objectivity, honesty and fairness;
    Logic and the ability to operate systematically;
    Ability to communicate verbally and in writing.

Required Skills and Experience

Education:

    University degree in law or social sciences.

Experience:

    8 years of professional experience of Monitoring and Evaluation Systems;
    Extensive experience in Monitoring and Evaluation activities;
    A good track record of past similar activities;
    Demonstrable understanding of trafficking in persons and smuggling of migrants issues.

Language:

    Fluent in written and spoken English.

Method of Application

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