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State Administrator At Mott Macdonald

Date Posted: 06/Mar/2014
Deadline: Not Specified

Job Profile

We are a £1.1 billion management, engineering and development consultancy with 15,000 staff and a global reach spanning six continents. Our network of 170 principal offices in 140 countries gives us local market insight backed by world class expertise to deliver excellence for every client.
The Education Sector Support Programme in Nigeria (ESSPIN) is a sixyear UK government funded programme designed to provide strategic technical assistance to support education reform at Federal level in up to 7 Lead States. The ESSPIN State Administrator will be responsible for managing the operations functions in the state which includes all administrative, logistical, facilities and procurement needs of the states. The administrator will also be responsible for providing support to the State Team Leader and both short and long term technical specialists working in the State.

Job Description

Responsible for overseeing all the administrative, logistics, and facilities needs

Provide administrative and logistical support to the State Team Leader and all technical specialists

Establish retainership agreements with contractors for the maintenance of the office

Establish a communications network with key stakeholders

Ensure all office records are filled accordingly.

Ensure the smooth running of the state offices by ensuring adequate supply of office equipment and strict compliance with health and safety regulations
Provision of IT support to all offices and guest house. Perform basic office IT functions.
Work with the ESSPIN procurement manager in coordinating all procurement functions in the state.

Support the State Team Leader and/or the State Technical Specialists in preparing budgets for training events and workshops;
Support the Finance Officer by providing relevant financial information to inform the production cash flow forecasts

Ensure effective coordination of staff in the state and proper delivery of duties
Monitor and record all maintenance work carried out in the office, assets and estates within the state.
Line-manage Administrative Assistant, Office Assistant and drivers. Responsible for their performance reviews as well as personal and professional development.
Work with the ESSPIN HR unit in coordinating all human resource needs of the staff at state level.

Work closely with all immediate colleagues and Government staff within the State Office to provide a high quality service to internal and external customers;
Ensure the maintenance of a healthy and productive work environment within the ESSPIN State offices.

Candidate Specification

Essential competencies/skills

Excellent organisational skills
Proven people management and communication skills
Good IT skills and confidence/proficiency in all Microsoft packages
Attention to detail and accuracy
Ability to work under pressure and solve problems whilst retaining the support of colleagues and technical specialists alike
Pro-active approach to dealing with technical specialists’ logistical and training needs
An interest in the technical work taking place under the programme.
Willingness to be flexible and prepared to contribute to the company in other duties as required.
Required academic/professional qualifications, training and experience

Minimum of first degree or equivalent in relevant area
Relevant professional qualification in administration/office skills/ICT
Previous experience in providing administrative support to a programme team
Previous experience of working within a multi-national team highly desirable.


Method of Application

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