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Latest Job At Michael Stevens Consulting

Date Posted: 09/May/2014
Deadline: 12/May/2014

Michael Stevens Consulting is recruiting to fill the position of:

Lead Office Administrator

Business Purpose/Objective:

  • To provide office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects
  • Core Working Relationships Managing Director, All departments, customers, vendors and visitors.


  •     Over see entire office administrative functions
  •     Manage the record keeping process and filing for the Company
  •     Ensure all routine correspondence are treated accordingly
  •     Develop, manage and maintain standard operating procedure manuals to ensure consistent performance of administrative, secretarial and clerical routine tasks
  •     Oversees the Purchasing and disbursement of consumables and office stationery to departments and ensure adequate records are kept
  •     Oversee the on boarding process for all new hires and send out communication regarding the new employees
  •     Ensure payment of Company utility bills
  •     Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; Ensure office is set up and maintained as a clean and efficient working environment
  •     Prepare and control administrative budgets
  •     Manage the Petty Cash process
  •     Manage the ordering process from end to end

Travel & Logistics

  •     Liaise with Company approved travel agents and ensure the proper approvals before issuing tickets
  •     Points person for all Hotel accommodation arrangements in tandem with the logistical arrangements for all office staff and visitors into the company
  •     Handle the processing of all travel documents for employees and visitors.

Supervisory Responsibilities

  •     Supervise Administrative Assistant and entire department

HR Role

  •     Manage all HR related issues
  •     Educational Degree (or its equivalent) / Degree in a relevant field required


  •     Desired Minimum 5 years working experience in a Senior administrative role or related area

Competencies General Competencies

  •     Planning and delivery of work: Must be able to plan and organize workload to ensure that tasks are done to a high quality within specified deadlines and ensure discreet handling of all business.
  •     Communicating with others: Strong written and oral communication skills, and the confidence to deal with senior staff and external contacts.
  •     Managing others: Ability to assign work and to establish work rules and acceptable levels of quality and quantity of work
  •     Leading Work Teams: Ability to establish expectations and clear direction to meet goals and objectives of on-going work for a group of employees.
  • Ability to motivate and engage employees through effective communication
  •     Attention to detail: Displays Thoroughness in accomplishing a task through concern for all the areas involved, no matter how small.
  • Monitors and checks work or information and plans and organizes time and resources efficiently.

Functional Competencies

  •     Advanced computer and administrative skills
  •     Exposure to budget and project management

Method of Application

Interested candidates should send CVs to: [email protected] using Job Title as the subject of the mail.

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