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Office Administrator At Sence World

Date Posted: 19/May/2014
Deadline: 06/Jan/2014

Roles and Responsibilities The Office Administrator will actively support EFInA to meet its goals through the effective delivery of highly efficient administrative and logistical support. The Office Administrator will create an office environment supports a productive and efficient team. He or she will leverage prior administrative experience to quickly learn about, manage and improve upon EFInA’s administrative functions.

The role will include the following responsibilities:

● Coordinate all day-to-day operations of the EFInA office, including facilities management
and administrative support
● Provide logistical and administrative support for all EFInA events
● Provide support to the HR & Administration Manager in booking staff and consultant travel
and accommodation
● Manage EFInA’s drivers to ensure that EFInA provides safe and efficient transportation and
that vehicles are well managed
● Develop an Asset Maintenance Plan for all office equipment and vehicles, devise a system
for managing the maintenance requirements of the organisation, and ensure that every
asset requiring maintenance is regularly serviced
● Manage operational support vendors, which includes maintaining a vendor database,
ensuring that vendors provide value for money, managing vendor contracts and service level
agreements (SLAs), and liaising with service providers to resolve office issues in a timely
● Actively support the organisation in meeting its goals by providing effective administration
and secretarial support
● Identify opportunities for improving EFInA’s operations and support services, and make
recommendations to the HR and Administration Manager
● Oversee the work of the Front Desk Assistant

For a full Job Description with additional detail, please visit
Skill set • Bachelor’s degree in Business Administration, Finance, or any related discipline in the Social
Sciences from a reputable institution
● At least 3 years of administrative experience in a structured organisation with international operations
● Track record of operational efficiency
● Good understanding of and experience in general office management
● Strong communication skills
● Experience successfully managing projects to meet deadlines and quality standards

Method of Application

Interested and qualified? Click the Apply now button to send your application

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