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Tender Management At Best Search Recruitment

Date Posted: 25/May/2014
Deadline: 05/Jun/2014

Reports to: MD
Overall Objective for Tenders
To identify / review prospective business opportunities, supervise and prepare professionally compiled tenders, tailored to the requirements of each individual client / respective tender desk, producing the best possible bid for Company while limiting commercial risk.
To structure the department in terms of pricing, research and analyse the tender data for management, supervise maintenance of records and provide overall support to regions in generating business through tenders.

The Tender department is responsible for creating business opportunities for the company through various overseas as well as locally generated tenders. The tender bids worked on accurately reflect the focus of the company as a whole, include a wealth of information and can be used from a sales focused perspective. It is critical that work produced is of a standard that guarantees the best possible chance of securing a tender bid.
This position is regarded as a senior management position and consequently calls for a corresponding degree of management acumen and demonstration of leadership. As such, the incumbent assumes responsibility for all the tasks of the department that are directed towards the allocation of new contracts.
• Manage global business opportunities with high turnover for the company
• Act as one point of co-ordination in a tender process.
• Interface between regional and corporate management to structure the best bid for India
• Provide management with risk analysis of logistics opportunities to enable strategic and investment decisions


Manage and create professional RFQ documentation to a very high standard with focus on accuracy and efficient solutions. RFQ submissions generally include presentations, questionnaires etc in addition to the rate sheet.
• Set up structures for rate management and tender strategy to improve win ratio
• Responsible for ensuring tenders submission are consistently meeting the deadlines set by global tender desk.
• Review and analyse submission to decide on the best possible bid for Company together with regional / corporate management
• Offer management a detailed analysis on business prospect

of each tender w.r.t profitability, volumes, previous business handled, challenges faced by the client, challenges faced by Company in handling the business etc.
• Supervise the execution of the tender through it’s entire life cycle
• Post bid award, facilitate handover to Key Accounts / Regions for implementation
• Supervise database management for tenders, reduce inefficiencies in processes and improve turn around time

Key capabilities

• Excellent communication skills both verbal and written
• Capable of working well under pressure
• Highly motivated with strong organisational, planning and time management skills
• Good attention to detail with high importance placed on accuracy
• Good working knowledge of Microsoft office (Word, Excel and PowerPoint in particular)
• Flexible in manner of working and willingness to adapt and learn
• Able to identify opportunities for further business development
• Sharp analytical skills, strong negotiation and decision making skills
• Capable of supporting team members in furthering department goals

Expected years of experience
Should have a background in pricing / tenders with a minimum of 2 years experience

Educational Qualifications
Post Graduation qualification preferred

Interested and qualified candidates should forward their applications (Resume & Cover Letter) to [email protected]

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