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EOC Staff At EHealth Systems Africa

Date Posted: 04/Jun/2014
Deadline: Not Specified

# positions available: 2

Job Titles:         Office Manager & Administrative Coordinator
Employment Period:     1 year with the possibility of extension
Locations:        Yobe State

Emergency Operation Centres (EOCs) are currently being developed for the management for the polio epidemic. Governmental agencies and NGOs are uniting to fight polio together through the shared use of the EOCs. Representatives from the NPHCDA, WHO, UNICEF, CDC, FMOH, McKinsey, and Rotary will be stationed at the EOCs hosted in key states.


Office Manager responsibilities:

  • General oversight of the EOC
  • Maintain organisational procedures
  • Maintain electric and hard copy filing system
  • Resolve administrative problems and inquires
  • Organising meetings and setting up the meeting room and technology 
  • Managing other staff members (Administrative Coordinator, Cleaning staff, Guards, etc)
  • Keeping track of who is using and how they are using the EOC
  • Fixing any facility issues such as plumbing, roofing, etc
  • Maintain office supply inventories
  • Managing all technical equipment (printers, computers, projectors, etc)
  • Manage daily task managers and email reminders

Administrative Coordinator responsibilities:

  • Assume receptionist duties, greet public and refer them to appropriate staff members, answer phones, route calls, and take messages
  • General clerical duties including photocopying, fax, mailing
  • Assist admin and partners with administrative duties as requested
  • Retrieve documents and/or supplies for admin and partners
  • Prepare and modify documents including correspondence, reports, drafts, and emails
  • Record, compile, and transcribe minutes of meetings
  • Organizing meetings and setting up the meeting room and technology 
  • Assist in managing all technical equipment (printers, computers, projectors, etc)
  • Arrange lunches, dinners, and refreshments

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