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Facilities Officer At Stanbic IBTC

Date Posted: 30/Jun/2014
Deadline: 14/Jul/2014
  • Specialization Admin / Finance
  • Industry
  • Experience 0 year(s)
  • Location Nigeria

Main Purpose of the Job

• Responsible for day to day operational activities in the regions.
• Handles requests, giving immediate solution to complaints and liaises with third party
contractors for solutions to other issues.
• Keeps records and ensures the planned preventive maintenance (PPM) schedule is
carried out accordingly.
• To deliver effective administrative support to branch offices and other locations.

Key Responsibilities

• Responsible for day to day facilities management planning for each zone;
• Responsible for the financial accountability and management with respect to facility management and procurement costs/expenses of each zone;
• Responsible for resource management as specified for branches within the regions;
• To ensure that bank operations are in compliance with established procedures, policies, regulations and codes as it affect property maintenance.
• Liaises with service providers on all premises maintenance issues and also ensuring the use of
           good quality materials, good finishing with prompt attention.
• Monitoring of all maintenance activities to ensure that they adhere to the service level
agreement and ensures the inspection of workmanship and materials as defined in the manuals.
• Ensures that all buildings, grounds, and equipment are well maintained and in optimal working
• Acknowledges and endorses job completion certificates upon satisfactory completion of
           maintenance activities.
• Ensures that services purchased are of acceptable quality in compliance with procurement policy.
• Keeps management well informed of area activities and significant problems.  
• Liaising with the HSS and Branch managers in scheduling of time for the supervision and Planned preventive maintenance activity;
• Provide periodic activity report to supervisor as may be defined;
• Perform quarterly spend analysis on consumables to ascertain spend per head per location, and recommend adjustments in quantity where required;
• Matrix report to Zonal Operations and Procurement departments;
• Provide procurement functions in conjunction with Head office, such as contract negotiation, vendor supervision and preparation of vendor agreements in location.
• Ensure and maintain supplier database in location.
• Carry out Quarterly vendor performance appraisal.
• Managing stores in location.
• Safe keep and track fixed assets in location.
• Provide HSE improvement proposals and reviews of HSE non-conforming Standards within the regional office e.g. supervision of regular inspection of fire protection, safety and emergency response equipment, co-ordination of regional fire wardens of the company etc
• Coordinate courier activities for effectiveness.

Key Performance Measures

1. Ensure Management is appropriately informed of area activities and of any significant problems.
2. Facilities are well maintained and secure and meet the needs of the Bank.
3. Bank’s operational facilities are efficient and cost effectively administered.
4. Effective business relations exist with internal customers and contractors/vendors.
5. Deliver effective office administrative support

Method of Application

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