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Finance Assistant At UNDP

Date Posted: 30/Jun/2014
Deadline: 14/Jul/2014

Background

Under the overall guidance of the DCD (Operations) and direct supervisor of the Finance Specialist, the Finance Assistant provides financial services ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNDP rules and regulations.
   
The Finance Assistant works in close collaboration with the operations, programme and projects’ staff in the Country Office (CO) and with UNDP HQs staff to exchange information and ensure consistent service delivery.

The Finance Assistant ensures that all cheques issued are processed and disbursed in a timely manner while also maintaining an effective and efficient record filing system for cheques and electronic payments. He or She will ensure that customer compliant related to disbursement are resolved in in a proactive manner and also act as the CO cash custodian.


Duties and Responsibilities

Summary of Key Functions:

    Implementation of operational and financial management strategies
    Accounting and administrative support
    CO cash management
    Knowledge building and knowledge sharing

Ensures implementation of operational strategies focusing on achievement of the following results:

    Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies.
    Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.


Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:

    Proper control of the supporting documents for payments and financial reports for NIM projects, CO management projects and all agencies
    Maintenance of proper filing system for finance records and documents.
    Approval of vendors in Atlas
    Printing of cheques
    Tracking of CO workshop retirements
    Dispatch processed cheques of non-resident agencies to their official places
    Ensure that customer compliant related to disbursement are resolved in in a proactive manner


Ensures proper CO cash management system functioning focusing on achievement of the following results:

    Serves as focal person for all cheque release (Dollar and Naira)
    Management of cash/cheque receipts
    Serves as the CO petty cash custodian
    Serves as the focal person for confirming cheque issued to banks
    Raises bank drafts instructions as appropriate
    Liaises with the bank for cash in transit transactions

Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

    Participation in the trainings for the operations/ projects staff on Finance.
    Contributions to knowledge networks and communities of practice.

Impact of Results

The key results have an impact on the execution of the CO financial services management in terms of quality and accuracy of work.  Accurate data entry and presentation of financial information and a client-oriented approach enhances UNDP’s capability to effectively and efficiently manage financial resources.


Competencies

Functional Competencies:     

Building Partnerships

    Maintaining information and databases
    Tracks and reports on mobilized resources


Promoting Organizational Learning And Knowledge Sharing

    Basic research and analysis
    Identifies and communicates opportunities to promote learning and knowledge sharing


Job Knowledge/Technical Expertise

    Fundamental knowledge of processes, methods and procedures
    Understands the main processes and methods of work regarding to the position (financial resources management)
    Possesses basic knowledge of organizational policies and procedures related to the financial resources  management and applies them consistently in work tasks
    Strives to keep job knowledge up-to-date through self-directed study and other means of learning
    Demonstrates good knowledge of information technology and applies it in work assignments


Promoting Organizational Change and Development

    Presentation of information on best practices in organizational change
    Demonstrates ability to identify problems and proposes solutions


Design and Implementation of Management Systems

    Data gathering and implementation of management systems
    Uses information/databases/other management systems
    Makes recommendations related to work procedures and implementation of management systems


Client Orientation

    Maintains effective client relationships
    Reports to internal and external clients in a timely and appropriate fashion
    Organizes and prioritizes work schedule to meet client needs and deadlines
    Responds to client needs promptly


Promoting Accountability and Results-Based Management

    Gathering and disseminating information
    Maintains databases
    Prepares timely inputs to reports


Core Competencies:

    Demonstrate corporate knowledge and sound judgment
    Self-development, initiative-taking
    Acting as a team player and facilitating team work
    Facilitating and encouraging open communication in the team, communicating effectively
    Creating synergies through self-control
    Managing conflict
    Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
    Informed and transparent decision making


Required Skills and Experience

Education:   

    Secondary Education with specialized certification in Accounting and Finance.  University Degree in Finance, Business or Public Administration desirable, but it is not a requirement.

 

Experience:  

    5 years of relevant finance experiences required. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems. Experience with ERP financials, preferably PeopleSoft, desirable.
    Knowledge of IPSAS desirable

Language Requirements:  

    Fluency in the UN and national language of the duty station.

The UN  is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities
 

Method of Application

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