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Personal Assistant/Secretary Via JobTrolley

Date Posted: 11/Jun/2014
Deadline: Not Specified

Personal Assistant/Secretary

 

Our client specialises in the production of luxury modern kitchens since 1956 and is known for its range and quality of materials. As one of the finest Italian kitchen design firms, they are committed to research and development, staying ahead of trends, bringing new finishes and concepts to the portfolio each year.

Responsibilities;

 

A fantastic opportunity has arisen for an experienced and motivated Personal Assistant/ Secretary to join the organization and be responsible for providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner. This role directly reports to the Managing Director.

As the successful candidate your principal activities will include;

• Provide office support services in order to ensure efficiency and effectiveness within the Office

• Managing diaries and making appointments

• Booking travel arrangements

• Taking minutes

• Drafting letters and other documents, such as PowerPoint presentations

• Maintaining filing systems

• Answering the phone and answering queries

• Photocopying and printing

• Using various computer packages - Word, Excel, PowerPoint

• Direct the clients to the appropriate staff member

• Maintain the general filing system and file all correspondence

• Assist in the planning and preparation of meetings

• Maintain an adequate inventory of office supplies

• Respond to client inquiries

• Type confidential documents

• Other ad-hoc tasks as required

 

 

 

 

Qualifications :

Person Specification:

• Able to demonstrable experience in an administration/executive assistant requiring tact/diplomacy, judgment and discretion in handling internal and external contacts (essential).

• Experience of diary management/researching and booking of travel and accommodation (essential).

• Experience of successfully working with senior management

• Degree Qualified


Skills (all essential):

• Minimum of 3 years’ experience

• Excellent organisational skills, ability to multi-task and organise others.

• Excellent oral and written communication skills and ability to professionally represent the MD’s office.

• Attention to detail and deadlines.

• Ability to filter information and assess priorities.


Technical Requirement;

Microsoft Office – Excel, Word, Outlook, email and internet


Interested applicants, please forward CV to [email protected]







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