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Recruitment At The BIG Group

Date Posted: 11/Jun/2014
Deadline: 30/Jul/2014

The BIG Group is recruiting to fill the position below:

Bilingual Russian Speaking Executive Assistant

Responsibilities

  •     Organise and prepare the President for meetings; Plan and schedule meetings and appointments. Advance preparation of materials needed by The President and MD for meetings. Distribution of materials; electronic/paper format before meetings. Set up President's table for meetings.
  •     Attend all meetings. Represent the executive by attending meetings in the executive's absence; speaking for the executive.
  •     Compose and prepare correspondence that is sometimes confidential. Perform basic administrative tasks (answering the phone, photocopying, mailing, filing, word processing, internet)
  •     Arrange complex and detailed travel plans, for The President, MD and guests logistics, and agendas
  •     Manage Flight itinerary; flight times, flight delays, flight cancellations, Taxi, Transportation arrangements and hotel Reservations.
  •     Compile documents for travel-related meetings.
  •     Respond to The President's and MD’s Emails
  •     Send Emails, Letters, Proposals on The President and MD’s behalf
  •     Manage Correspondence, postage with clients on The President’s and MD’s behalf
  •     Prepare and manage an extremely busy calendar/schedule for The President and MD
  •     Plans, coordinates and ensures The President and MD’s schedule is followed and respected.
  •     Create win-win situations for direct access to the CEO's time and office. Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
  •     Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate The President's and MD’s ability to effectively lead the company.
  •     Ensures that the President's bio is kept updated and responds to requests for materials regarding the President and the organization in general
  •     Communicates directly, and on behalf of the President and MD with staff, clients, on matters related to The President and MD’s initiatives.
  •     Manage projects and conduct research. Researches, prioritizes, and follows up on incoming issues and concerns addressed to The President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
  •     Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
  •     Works closely and effectively with the President to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Have a sense for the issues taking place in the environment and keeping the President updated.
  •     Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact.
  •     Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Qualifications

  •     Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  •     Very strong interpersonal skills and the ability to build relationships with staff, board members and clients
  •     Expert level written and verbal communication skills
  •     Demonstrated proactive approaches to problem-solving with strong decision-making capability
  •     Emotional maturity
  •     Highly resourceful team-player, with the ability to also be extremely effective independently
  •     Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
  •     Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
  •     Forward looking thinker, who actively seeks opportunities and proposes solutions

Education and Experience Requirements

  •     Bachelor's degree required
  •     Strong work tenure: 3-5 years of experience supporting senior level Executives
  •     Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point)
  •     A Bachelor's degree.
  •     Previous experience in a senior administrative position
  •     Proven ability to effectively prioritize work flow
  •     Excellent interpersonal, written and oral communication skills
  •     Ability to exercise good judgment, show initiative and be proactive
  •     High standards of ethics and confidentiality to handle sensitive information.
  •     Must be able to translate written and spoken Russian words accurately
  •     Must be able to write Russian alphabets accurately.
  •     Must be fluent in speaking the Russian language.

Method of Application

Interested and qualified candidates should send their CV's and cover letters to: [email protected]







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