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Secretary To The MD Via Lorache Consulting

Date Posted: 19/Jun/2014
Deadline: 29/Jun/2014

Lorache Consulting - A reputable Nigerian Manufacturing company seeks the service of a Secretary

Secretary to the MD

Key Responsibilities:

  • Full secretarial support to the Managing/Divisional Director.
  • This includes:
  • Plan and organise MD/RD’s work schedule to maximise their use of time, allowing adequate time for meetings to ensure that their day runs smoothly and they have achieved all they have planned to.
  • Ensuring regular communication between yourself and the MD/RD, so that both of you are aware of movements/plans, ensuring that both of you have accurate information and your manager arrives promptly for meetings.
  • Travel planning and booking accommodation as required.
  • Handle all phone calls and mail, screening as appropriate to ensure
  • MD/RD’s time is used efficiently
  • Ensure that the production of typing, including Board Reports,
  • photocopying and faxing is accurately presented in a professional style and is in line with company procedures
  • Preparation of Powerpoint presentations
  • Arrange meetings and seminars, ensuring as appropriate that
  • participants have all relevant papers in advance and ensuring specifically that the Managing/Regional Director is well prepared for meetings.
  • Taking minutes at meetings, transcribe and present back to attendees accurately and in the appropriate format
  • Ensure smooth running of Local Company Office administration and servicing Divisional and Group requests as necessary.
  • Hold Administration Meetings
  • Organise Social Functions
  • Manage and maintain an effective filing system, ensuring that filing is completed on a regular basis, so all files are kept up to date and can easily be accessed by Managing/Divisional Director.
  • Collate company information as required eg. Director’s whereabouts,
  • Company telephone lists, sickness records, holiday records etc. health and safety records.
  • Responsible for all office administration, administration staff and office maintenance.
  • Lead, motivate, communicate with, develop, appraise and performance manage staff to ensure staff are fully motivated to achieve best performance to meet the company’s needs.
  • Ensure familiarity with Redrow Group’s Health, Safety and Environmental policies and comply with employee responsibilities.
  • At all times comply with company policies, procedures and instructions.
  • Implement new ideas and methods and continue to seek ways of both improving contribution to the organisation’s goals and enhancing the reputation of the company.

Qualification

  • HND/B.Sc in Secretarial Studies/Management
  • Must be able to use Microsoft office packages.
  • Computer literate.
  • Must be sharp, articulate, witty and willing to work unusual hours.
  • 10 years work experience in an A rated organization .
  • Not more than 35 years of age.



Method of Application
Interested and qualified candidates should forward their applications to: [email protected]

Note:
Applicants must reside in Lagos







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