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Administrative Coordinators At EHealth Systems Africa

Date Posted: 17/Jul/2014
Deadline: Not Specified

Job Title:  Administrative Coordinator
Employment Period:  1 year with the possibility of extension
Locations:   Yobe and Sokoto States

Overview
Emergency Operation Centres (EOCs) are currently being developed for the management for the polio epidemic. Governmental agencies and NGOs are uniting to fight polio together through the shared use of the EOCs. Representatives from the NPHCDA, WHO, UNICEF, CDC, FMOH, McKinsey, and Rotary will be stationed at the EOCs hosted in key states.

Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Other duties may be assigned 

  • Assume receptionist duties, greet public and refer them to appropriate staff members, answer phones, route calls, and take messages.
  • Organizing meetings and setting up the meeting room and technology.
  • General clerical duties including photocopying, fax, mailing.
  • Prepare and modify documents including correspondence, reports, drafts, and emails
  • Record, compile, and transcribe minutes of meetings.
  • Assist in managing all technical equipment (printers, computers, projectors, etc.)
  • Participates in an administrative capacity in special projects that may require liaising with multiple departments.
  • Provide general administrative support to the EOC Manager and Partners as requested
  • Arranges lunches, dinners and refreshments for meetings.
  • Responsible for performing any other duty as assigned by management.
  • May frequently travel between company worksites.
  • Presents a professional demeanor at all times.  Approaches others in a tactful manner.  Reacts well under pressure.  Treats others with respect and consideration regardless of their status or position.  Accepts responsibility for own actions.  Follows through on commitments.
  • Is consistently at work and on time.
  • Participates in and promotes a positive, supportive, cooperative team environment.
  • Attends and participates in staff meetings, training classes and supervision.
  • Adheres to Policies and Procedures.
  • Adheres to eHealth Africa Code of Conduct as well as ethical standards of the field.

Qualifications:  The requirements listed below are representative of the knowledge, skill and/or ability required to successfully perform this job.

Education/Experience

Bachelor’s degree from a recognized academic institution in Business Administration, marketing or any related field, Minimum of 3 years administrative support experience required. Excellent communication skills required including written, verbal and interpersonal. Extensive software skills are required, as well as Internet research abilities.

Computer Skills

Advanced computer skills, including Microsoft Windows and Microsoft Office Suite.

Proficiency working within specialized software utilized in program.

Language Ability

English is the spoken and written language.

Ability to read, analyze and interpret general business periodicals, professional journals, or government regulations.

Ability to write reports, business correspondence, and procedure manuals.

Ability to effectively present information and respond to questions from groups of managers, employees and the general public.

Math Ability

Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

Work Environment:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate but can become louder at times due to group discussions or activities.

eHealth Africa is a tobacco-free environment.

Physical Demands:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must occasionally lift and/or move up to 25 pounds.

Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

While performing the duties of this job, the employee is regularly required to talk and hear.

The employee is occasionally required to stand and walk.

The employee is frequently required to sit and use a computer and/or reach with hands and arms.

Method of Application

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