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Associate Director, Procurement And Contract Management Services At FHI 360

Date Posted: 23/Jul/2014
Deadline: 05/Aug/2014

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology; creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories. We are currently seeking qualified candidates for the position of: Associate Director, Contract Management Services

Responsible for managing and coordinating a complex grants portfolio including Cooperative Agreements, grants and sub-grants, foundation awards and highly technical special projects. Serve as expert for the planning, implementation and evaluation of grant proposals and provide guidance on cooperative agreements, cos t- share agreements, and memoranda of understanding. Negotiate, award, and review all reimbursement requests for appropriateness, and ensure that awardees are in compliance with established administrative and financial policies, terms and conditions of the award, procedures, and sound b usiness practices. Following awards will monitor all phases of award and closing, including assessment of technical progress and performance. Understand and interpret contractual terms and conditions, Federal Acquisition Regulation (FAR), AIDAR and other regulatory clauses/provisions for staff. Develop and provide training to staff on contracts-relevant topics and policy manual.

Accountabilities:

- Manage contracts staff in all aspects of contracts support.
- Advise senior management and project staff on contractual issues based on knowledge of contractual documents, procurement regulations and organization policy.
- Responsibility for notification and resolution of all risk actions
- Provide region-specific and/or donor/client specific contract expertise and program awareness across the organization
- Builds relationships with key stakeholders across the organization
- Provide organization wide training on all aspects of policies and procedures and donor/client requirements
- Create special reports for senior management and project staff
- Conduct special analyses and research on contract and business related issues that support the goals, objectives and direction of the organization.
- Review and negotiate more complex contracts, subcontracts and modifications.
- Review budgetary pipelines based on input from contracts and project staff.
- Manage the proposal process for no- cost extensions, add-ons and task orders.
- Prepare reconsideration or dispute correspondence with organizationposition on contractual issues and seeking Contracting Officer/Client reversal on denied approval requests for salaries, consultant rates, budget revisions, procurement, subcontracts, waivers etc.

Applied Knowledge & Skills:

- Manages simple to highly complex programs.
- Maximizes the value of existing tools and resources and works to improve processes
- Develops strategies to roll out communication on contracts
- Expert on operational / contract guidance information.
- Troubleshoots issues with internal/external donor/clients.
- Represents the organization at donor/client meetings.


Problem Solving & Impact:

- Manages extremely complex problems in which analysis of situation requires an in-depth evaluation of all factors.
- Interacts with donor/client with minimal supervision.
- Manages problems of diverse scope in analysis of situations which requires a review of all factors.
- Exercises independent judgment in selecting methods and techniques to obtain solutions (and process improvements).Outcome oriented for projects.
- Determines the specific tasks that need to be done to meet certain goals and objectives.
- Achieves quality and timeliness goals for projects.
- Identifies potential process efficiencies and improvements.
- Errors could result in loss of client confidence and damage to donor/client relationships.
- Errors could impact organizational funding.
- Errors could result in increased staff turnover.

Supervision Given/Received:

- Supervise, train, coach and mentor contracts department staff on all activities above and assume responsibility for their performance in the execution of their duties as assigned.
- Works in team environment as a mentor and leader.
- Manages team activities.
- Customer orientated with the customer being defined as client staff and all employees including project team members.
- Minimal supervision required.
- Team leader with demonstrated abilities to develop ways to increase team work and support.
- Considered a subject matter expert.

Technology to be Used:
Personal Computer, Microsoft Office (i.e. Word, Excel, PowerPoint, etc.), e-mail, telephone, printer, calculator, copier, cell phones, PDAs and other hand held devices.

Travel Requirements:
Less than 10%

Typical Physical Demands:
Typical office environment. Ability to sit and stand for extended periods of time; ability to lift 5-50 lbs.

Additional Responsibilities:

Basic Function:

 

Provide leadership and management for FHI 360 Nigeria’s programs and projects in procurement and purchasing and grants and contracting, including contracts with consortium partners and agreements with funders and sub agreements management with implementing agencies

 

 

Duties and responsibilities:

 

  1. Provide overall management, guidance and coordination of contract and grant activities, including oversight management and control of grant staff as well as contract negotiation, reporting and monitoring of implementing agencies.

     

  2. Take lead in the interpretation of funding regulation to ensure that all FHI 360 Nigeria policies and procedures and Federal Government and other Funder procurement and contracting requirements are met for sub-agreement and subcontracting activities.

     

  3. Assess C&G and procurement priorities, needs and capabilities and develop an annual work plan.

 

  1. Ensure all documentation and audit trails relating to procurement and contracting matters in FHI 360, with suppliers, implementing partners and funders is complete and compliant

 

  1. Lead ongoing monitoring, support and liaison with HQ to ensure the organization’s systems and staff can respond to new donors’ regulations.

 

  1. Take lead in pursuing strategies to improve award management in FHI 360 Nigeria through knowledge management and replicating best practices and tools.

 

  1. Contribute to the continuous efforts to improve the organization management information system from a C&G and procurement perspective, to ensure that it remains relevant and responsive to internal and external needs.

 

  1. Prepare specific staff training programs to increase staff knowledge and understanding of relevant C&G and procurement matters; coordinate with HQ C&G for tools, manual and support, providing a field perspective on needs.

     

  2. Manage domestic and international procurement operations of the organization, including delivery and storage.

     

  3. Provide guidance and lead negotiations in collaboration with other stakeholders on master agreements and supply service agreements.

     

  4. Oversee the implementation of sourcing strategies to support corporate and field objectives, providing FHI 360 competitive advantage in the areas of materials, supplies, and services.

     

  5. Develop and ensure implementation of procedures and systems for FHI 360 contracts and procurements at CO, and field office levels.

     

  6. Perform other related duties as assigned.

     

Qualifications:

BSc in Engineering, Business Administration, Accounting or relevant field and a minimum of 9 years relevant experience with at least 5 years in international development programs. 

 

or MSc in Engineering, Business Administration, Accounting or relevant field and a minimum of 7 years relevant experience with at least 5 years in international development programs. 

 

Demonstrated success in multicultural environments is required.

 

Experience and good working knowledge of USAID contracting and procurement

Method of Application

Interested and qualified? Click the Apply now button to send your application

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