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Executive Assistant To The Chairman At Phillips Consulting Limited

Date Posted: 26/Jul/2014
Deadline: Not Specified

We focus on creating and managing change in organisations by helping them formulate and implement customer focused strategies, align their management systems to support service delivery, and develop the competence and capabilities of their people to deliver on their promises. 

Phillips Consulting Limited is a wholly owned Nigerian firm with offices in Lagos, Abuja and Johannesburg. Established in 1992, we offer an array of business and management consulting services to government and corporate organisations.

Our focus is on creating and managing change in organisations by formulating and implementing customer focused strategies. This assists in aligning their management systems to support service delivery and developing the competence and capabilities of their people to deliver on their promises.

We draw our competitive strength from collaborations with global partnership firms in Europe, North America and Africa. Our delivery skills reflect our highly competitive recruitment of bright, vibrant and experienced consultants whose competence we continuously enhance through intensive training in the use of our proprietary management tools and techniques.

Clients benefit from our consultants’ varied skills through our cross-functional approach to assignment execution. We also ensure we empower clients with the knowledge and skills to continuously improve, long after we are gone.

We believe in Africa and its future and dedicate ourselves to achieving the African dream by actively seeking out alliances, partnerships and friendships throughout the continent.

We are a proud African consulting firm.

Executive Assistant to the Chairman

 

Key Responsibilities

Administration

  • Oversee administration of the Chairman’s office and ensure efficient operations
  • Maintain and develop systems, procedures and records to maximise the Chairman’s effectiveness.
  • Manage all records and books of the Chairman’s personal and official transaction
  • Assist with budgeting for Chairman’s expense and related items; prepare and maintain Chairman's expense reports.
  • Organize and participate in meetings;  prepare minutes of meeting for the Board of Directors' meetings, management meetings and other high level meetings
  • Prepare and coordinate agendas and materials for Board of Directors' meetings
  • Attend meetings and events on behalf of the Chairman

Operations Support

  • Provide sound, timely information and advice to the Chairman on pertinent issues and assist in the delegation and prioritization of tasks as necessary
  • Actively provide input and support in the operations of the Foundation; advice or make recommendations on required improvements or various initiatives
  • Actively provide input in the development of strategies and plans
  • Provide support in the delivery of Chairman’s mandate and the attainment of set goals
  • Develop presentations, speeches, reports, documents and other materials for meetings, conferences or decision making

Communications & Relationship Management

  • Establish clear channels of communication with internal and external stakeholders
  • Receive and manage correspondence of Chairman both internally and externally
  • Manage external contacts for the Chairman, understanding who they are, prioritizing, and keeping track of communications, commitments and activities
  • Act as the primary contact for individuals and organisations seeking support or information from the Chairman’s office

Special Projects

  • Coordinate, provide assistance or manage special projects as assigned
  • Collaborate with multiple departments on various projects and activities
  • Track progress on tasks and resolution of issues assigned to direct reports of the Chairman and others
  • Run errands for the Chairman as required

 

Job Requirements

Qualifications

  • Bachelors degree in Business Administration or any other related discipline
  • Relevant postgraduate qualification or professional certification would be added advantage.


Experience

  • Minimum of 5 years experience in similar role including supporting executive level officers
  • Experience in Charitable Foundations and related initiatives would be added advantage

Method of Application

Interested and qualified? Click the Apply now button to send your application

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