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Administrative Officer At Caring Heart Initiative (CHI)

Date Posted: 05/Aug/2014
Deadline: 04/Sep/2014

Caring Heart Initiative (CHI) is recruiting to fill the position of:

Administrative Officer

Responsibilities

  • Provides oversight of activities at the front desk.
  • Will be responsible for the organization assets managements tasks
  •  Acts as a liaison between the organization and donor organizations, airlines and travel agents to process travel documents and purchase airline tickets for all official trips within and outside the country
  • Maintains relevant internal information lists (staff contacts details, quick dial numbers, etc.)
  • Responding promptly to cases of delinquency, accidents and other emergencies and escalating issues where necessary to management.
  • Responsible for event planning, briefing formalities and procedures.
  • Liaises with insurance companies and regulatory bodies to ensure prompt renewal of licenses and insurance for vehicles.
  • Liaises with the procurement officer for prompt purchase of fuel
  • Liaises with vendors/external maintenance workers to negotiate cost effective rates for vehicle maintenance.
  • Makes arrangements for hotel accommodation for staff and visitors for training purposes
  • Liaises with Programs department for the organization of office events e.g. Board members Meetings, etc.
  • Other administrative jobs as may be assigned

Key Skills:

  • A bachelor’s degree in relevant discipline
  • Proficient use of Microsoft Office, Outstanding Process and Systems Documentation, Attention to Detail, Highly Organized, Conflict Resolution skills, Presentation Skills, Excellent Communication skills, High Tolerance for Stress, Problem Management (analysis and resolution), Customer Service Orientation, Relationship Builder, High level of Integrity, Time and Priority Management Skills, Negotiation skills, Effective communication skills, Good knowledge in international affairs and behavioral etiquette, Proficiency in the use of MS Office suite (Word and Excel), Interpersonal and people management skills, Good time management and organizational skills, Excellent record keeping skills and Excellent customer service skills.



Method of Application
Interested and qualified candidates should send CV to: [email protected]







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