FHI 360 is a global development organization with a rigorous, evidence-based approach to human development. Our professional staff includes experts in health, nutrition, education, economic development, civil society, environment and research. FHI 360 operates from 60 offices with 4,400 staff in the U.S. and around the world. Our commitment to partnerships at every level and our multidisciplinary approach enable us to have a lasting impact on the individuals, communities and countries we serve–improving lives for millions.
Administrative Officer
Supervisor: Associate Director, ESITA
Basic Function
The Administrative Officer will be responsible for managing and coordinating office operations, supplies and support services and ensuring the public and staff areas of the office premises are kept in good order to ensure organizational effectiveness and efficiency and the optimal use of facilities at the Country Office.
Duties and Responsibilities
Serves as point of contact for logistical and administrative needs in the office.
Coordinates all administrative and secretarial support services for the office (as relevant).
Keeps proper office records/filings as appropriate.
Records minutes of meetings and circulates same.
Supports Travels Manager to coordinate travel details/logistics for staff, consultants and TDyers’ including booking hotel accommodations and arranging for airport and hotel pick-ups. Reconciles records with service providers, prepares periodic reports and payment requests. Supports in vehicle management, fueling and maintenance.
Supports Facilities Manager to coordinate office cleaning, stores and inventory management, supervises third party service providers such as cleaning, courier, cantering vendors, generator maintenance and operations etc
Supervises administrative assistants, orderlies and drivers.
Assists the Travels Manager in the provision of logistics support for workshops and trainings.
Coordinates all records/storage of supplies for the country office.
Performs any other duties as may be assigned.
Qualifications and Requirements
University degree with minimum of 3-5 years experience in an administrative role with increasing level of responsibility
Familiarity with administrative and secretarial skills is required
Experience with large complex organization preferred
Knowledge, Skills and Abilities:
Excellent written, oral and interpersonal communication skills.
Ability to work with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance.
Well developed computer skills, including knowledge of word processing and spreadsheets.
Remuneration
The following is a summary of fringe benefits provided by FHI 360 to eligible employees:
Core benefits:
Comprehensive medical plans (PPOs)
Dental insurance
Vision coverage
Group life and AD&D insurance
Health savings account
Long-term disability
Medical and dependent care flexible spending accounts (FSAs)
Dependent life insurance
Business travel insurance
Supplemental personal accident insurance
Supplemental disability
Life insurance
Paid vacation, sick and parental leave
403(b) retirement plan
Pension plan
Other benefits (will vary depending on work location):
Public transportation program
On-site fitness center
Local credit union membership
Health and wellness program
Employee assistance program
Qualified tuition programs (529 plans)
Bicycle subsidy
Legal assistance plan
Pet insurance.
Method of Application
Note
FHI 360 is an Equal opportunity employer
Only shortlisted candidates will be contacted
FHI 360 does not charge candidates a fee for a test or interview.
Method of Application
Interested and qualified? Click the Apply now button to send your application
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