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Program Assistant At Jhpiego

Date Posted: 21/May/2019
Deadline: 04/Jun/2019

Jhpiego, an Affiliate of Johns Hopkins University is a global leader in improving healthcare services for women and their families. In collaboration with some its partners: Jhpiego, mDoc and the Health Strategy and Delivery Foundation (HSDF), will be implementing a MSD for Mothers funded cooperative agreement called MSD for Mothers (MFM) Quality of Care (QoC) Project. This project offer a unique and synergistic approach to co-design and implement an innovative QoC model to achieve the projects expected outputs, focusing on indirect causes of maternal morbidity and mortality. The project will be implemented in 2 states - Abuja and Lagos for a minimum period of 15 months.

Program Assistant

Locations: Niger and Ondo
Supervisor: TBD
Reports to: Project Officer
Slot: 2

Background

  • Intermittent preventive treatment of malaria during pregnancy (IPTp) with sulfadoxine-pyrimethamine is one of the key interventions recommended by World Health Organization (WHO) for preventing malaria among pregnant women living in high malaria transmission countries including Nigeria.
  • Despite the availability of this affordable intervention and medicines, a high proportion of pregnant women do not have access to them. Unitaid is funding Jhpiego - An Affiliate of Johns Hopkins University and her partners to implement a five- year project - "Transforming Intermittent preventive treatment of malaria for optimal pregnancy” (TIPTOP) in four African countries - Democratic Republic of Congo (DRC); Madagascar; Mozambique and Nigeria. In Nigeria the project will be implemented in Ebonyi, Niger and Ondo States.

Overview

  • Program Assistant needed to manage day-to-day office operations for an upcoming UNITAID project in Ondo and Niger states to expand accent to preventive chemotherapy for pregnant women in Nigeria.
  • This project aims to scale up an innovative, community-based approach to expand coverage of intermittent preventive treatment in pregnancy (lPTp), with quality assured sulfadoxine-pyrimethamine (SP), for-pregnant women.
  • The Program Assistant will organize schedules and provide key logistical support for project team members’ travel to project sites.
  • S/he will facilitate distribution of project materials to project sites,

Responsibilities

  • Manage day-to-day operations of project office in Nigeria.
  • Organize schedules for project site visits.
  • Arrange travel/hotel reservations and track related travel expenses.
  • Provide administrative support to operation of project activities.
  • Work within established Jhpiego systems and in accordance with local regulations.
  • Draft correspondence to IGAS, MOH, SPHCDA, NOOs, and other agencies as requested.
  • Coordinate the procurement of office supplies, organize proper storage, maintain stock’reports and monitor uSage.
  • Organize transport and distribution of project materials to project sites and maintain accurate stock reports.
  • Report issues to the State Project Officer and troubleshoot as seeded.
  • Schedule and coordinate internal and external meetings, including invitations, meeting space, logistics, and refreshments.
  • Coordinate technological needs with IT Officer. Draft meeting notes and share with meeting participants.
  • Maintain files and support the dissemination of project information among the project team.
  • Schedule and support project visitors, including travel, visas, logistics, office space and meetings.
  • Assist with drafting, editing and proofreading of technical materials and program reports, including progress reports, activity charts, and annual reports as requested.
  • Work collaboratively with project and headquarters finance staff to prepare and track the progress of project and activity budgets.
  • Ensure compliance with UNITAID operational policies and regulations.
  • Work collaboratively with other project team members to ensure necessary project planning, resource availability and management activities function smoothly and efficiently.
  • Other duties as assigned

Required Qualifications

  • Minimum requirement of a Bachelors’ Degree in any of the Social Sciences Public Health, Business Administration or related field or equivalent experience
  • Experience in coordinating international donor financed projects
  • Familiarity with international donor policies and administrative procedures
  • 3-5 years’ of experience in administrative support of international health projects
  • Ability to track expenses, keep accurate financial records and work within donor budgets.
  • Proficiency in writing and editing letters, reports, and documents
  • Strong decision making and results oriented approach
  • Ability to Interact skillfully and diplomatically with numerous counterparts such as networks of senior level international health professionals, donors, universities and other partners
  • Familiarity with Nigeria government regulations including immigration, importation, and customs.
  • Experience and understanding of malaria prevention, care and treatment
  • Ability to work in a complex environment with multiple projects/tasks, short deadlines, competing deadlines and intense pressure to perform
  • Appreciation for socio-cultural differences in countries, preferably having lived and worked in one or more low resource settings
  • Ability to develop productive working relationships with counterparts in other agencies and organizations worldwide
  • Ability to work effectively with diverse international teams
  • Proficiency in word processing and Microsoft Office
  • Fluent in written in English preferred
  • Excellent facilitation, oral and written communications skills
  • Ability to travel nationally.

Method of Application

Applicants should send their Application Letter and CV as one Single Document indicating location to: [email protected]

Note

  • Candidates that do not comply with the application instruction will be disqualified. The title/subject of your email and application should be the position / Location you are applying for.
  • Only shortlisted candidates will receive an invitation for an interview. Please note that any successful candidate will be subject to a pre-employment background investigation.

Method of Application

Interested and qualified? Click the Apply now button to send your application

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