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Finance Archivist At Action Against Hunger

Date Posted: 03/Sep/2019
Deadline: 06/Sep/2019

Action Against Hunger works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy.

Finance Archivist

Location: Maiduguri, Borno 
Starting date: As Soon As Possible
Direct Line Manager: Finance Officer
Job Type: Full Time 
Department: Finance 
Level: Entry 

Objective 1

  • Ensure quality control of the invoices.

Tasks and Responsibilities:

  • Check the quality of the invoices.
  • Check that all invoices and their amounts are present as from their reception and the coherence with the accountancy in Saga.
  • Prepare a report for the Finance Officer of all missing invoices or differences in amounts from the SAGA extracted file.

Objective 2

  • Improve the quality of the documents.

Tasks and Responsibilities:

  • Check the nature of the document and its presentation (photocopy, original, pro forma, translation, date, signature, stamp, terms used, accuracy of calculations, etc.);
  • Record in the filing report all errors in the wads (bundles);
  • Check the codes and correct any errors in the invoices if necessary;
  • After the monthly accounting closure check the accounting codes, the project codes and the budget codes;

Objective 3

  • File and archive the documents

Tasks and Responsibilities:

  • Check that all the invoices are present for each budget line and each contract - Ensure photocopying of all original & split documents - File the originals according to budget (contract) and budget line - File everything very conscientiously
  • Reclassify the invoices according to their new budget lines, particularly when they have been used in various operations (redistribution of the initial budget lines)

Objective 4

  • Send monthly accountancy files to Capital Office.

Tasks and Responsibilities:

  • At the end of the monthly accountancy closure, prepare the files to be sent to capital (final checking of invoices and their presence).
  • Check that the accounting codes, the project codes and the budget codes are accurate as per the attached PR or program allowance request form.
  • Check that all the invoices are present for each transaction in the accountancy.
  • Photocopy all the transaction accountabilities for all the accounting books
  • Finalize the dispatch of files by adding labels and adequate packaging for the originals to be sent to capital Office.

Internal & External Relationship
Internal:

  • Liaise with Finance Manager, Abuja and Maiduguri.
  • Base Finance Officer.
  • Liaise with Capital Finance Assistant.
  • Liaise with Capital Finance Officer.
  • Liaise with Log team.

Position Requirements

  • Minimum of a Diploma in Accountancy or equivalent.
  • Minimum of 1-year experience in a finance and administration-related role.

Skills & Experience
Essential:

  • Professionalism.
  • Organized with time management and planning skills.
  • Sense of confidentiality.
  • Strong computer skills, and familiarity with Microsoft Word and Excel.
  • Ability to manage and follow work plans.
  • Good interpersonal skills (communication, able to negotiate, influence, give effective feedback, be a team player).
  • Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs.

Preferred:

  • Experience in a non-governmental organization is preferred.
  • Experience with donor-funded programs would be appreciated.

Remuneration
Minimum Gross Basic Salary: NGN 109,897 per month.

Method of Application

Interested and qualified? Click the Apply now button to send your application

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