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Legal Officer & Executive Assistant To CEO At 4 Quarters Consultants Limited

Date Posted: 13/Dec/2019
Deadline: 23/Dec/2019

4 Quarters Consultants Limited - We offer comprehensive business, IT & digital marketing services to help businesses reassess & enhance their performance.

Legal Officer & Executive Assistant to CEO

Internal: All departments as required
External: Regulators, External Counsel, Public Authority, and Clients
Department / Division/Unit: Executive Office

Job Objective

  • Giving accurate and timely counsel to executives in a variety of legal topics. Collaborating with management to devise efficient defense strategies. Acting as the administrative point of contact between the CEO and internal/external clients.

Job Duties/ Responsibilities

  • Legal Roles (Corporate Commercial, Intellectual Property Law, Debt Recovery and Employment)
  • Give accurate and timely counsel to executives in a variety of legal topics (labor law, partnerships, international ventures, corporate finance etc.)
  • Liaise with our legal consultants on providing solutions or advise on company legally related issues
  • Collaborate with management to devise efficient defense strategies
  • Specify internal governance policies and regularly monitor compliance
  • Research and evaluate different risk factors regarding business decisions and operations
  • Apply effective risk management techniques and offer proactive advise on possible legal issues
  • Communicate and negotiate with external parties (regulators, external counsel, public authority etc.), creating relations of trust
  • Draft and solidify agreements, contracts and other legal documents to ensure the company’s full legal rights
  • Deal with complex matters with multiple stakeholders and forces
  • Provide clarification on legal language or specifications to everyone in the organization
  • Conduct your work with integrity and responsibility
  • Maintain current knowledge of alterations in legislation
  • Management of the organization’s companies with the corporate affairs commission;
  • Filing of annual returns, filing changes and updating of corporate records and entities at the Corporate Affairs Commission;
  • Assisting with corporate secretarial duties and ensuring maintenance of statutory books and records;
  • Reviewing of contracts and commercial agreements in various sectors;
  • General legal opinions on commercial matters;
  • Assisting with the filing, registration and protection of the organizations intellectual property rights such as its trademarks, copyrights, domain names, designs, business methods, patent and inventions

Executive Assistant Deliverables:

  • Oversee administration of the CEO's office and ensure efficient operations;
  • Manage and maintain high level schedule, calendar and diary of the CEO with zero tolerance for conflicts and double bookings;
  • Organize meetings, participate in meetings; prepare minutes of meetings for management meetings, committee meetings board meetings and other high level meetings;
  • Receive and manage all correspondences both internally and externally; write emails and letters as well as establish clear channels of communication with Clients;
  • Develop presentations, speeches, reports, documents and other materials as required;
  • Manage external contacts for CEO and keep track of communication needed for priority
  • Contacts;
  • Provide strategic support in the delivery of CEO's mandate and attainment of goals;
  • Develop and maintain an internal client filing system. Manage all records and books;
  • Assist with budgeting for office expense and related items; prepare and maintain expense reports.

Education Qualification:

  • LLB in law. LLM will be added advantage

Professional Qualification:

  • Relevant professional qualification is an advantage


  • Minimum of 5 years in a similar role

Functional/ Technical:

  • Proven experience as a legal counsel in business environment
  • Excellent knowledge and understanding of corporate law and procedures
  • Full comprehension of the influences of the external environment of a corporation
  • Demonstrated ability to create legal defensive or proactive strategies
  • High degree of professional ethics and integrity
  • Sound judgment and ability to analyse situations and information
  • Outstanding communication skills

Method of Application

Interested and qualified candidates should send their Applications to: [email protected] using the "Job title" as the subject of the email.

Note: We expect only qualified candidates who meet the job requirements to apply

Method of Application

Interested and qualified? Click the Apply now button to send your application

Apply Now

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